Intent To Quit Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Intent To Quit Letter

I need an Intent to Quit Letter for my senior software developer position at a Dubai tech company, with a planned last working day of March 15, 2025, including a request for a professional reference and mentioning my availability for a comprehensive handover period.

Document background
An Intent to Quit Letter is a crucial document in the UAE employment landscape, governed by UAE Federal Decree-Law No. 33 of 2021. This document is required when an employee decides to voluntarily terminate their employment relationship with their employer. The letter must be drafted in accordance with UAE Labor Law requirements, including proper notice periods, typically minimum 30 days unless the employment contract specifies otherwise. The Intent to Quit Letter serves multiple purposes: it formally documents the employee's decision to resign, initiates the notice period, and provides a basis for calculating end-of-service benefits. It should be professionally written, clearly stating the resignation date, notice period, and handover commitments. The document is particularly important in the UAE context as it helps ensure compliance with local labor regulations and protects both employer and employee rights during the resignation process.
Suggested Sections

1. Header and Date: Full contact information of the sender and recipient, including company name, address, and the current date

2. Recipient Details: Formal addressing of the letter to the immediate supervisor/HR manager with their full name and title

3. Subject Line: Clear indication that this is a resignation letter

4. Formal Resignation Statement: Clear statement of intention to resign and the effective date of resignation

5. Notice Period Declaration: Specification of the notice period as per contract and UAE Labor Law (minimum 30 days unless contract states otherwise)

6. Handover Commitment: Statement of commitment to ensure smooth transition of responsibilities

7. Closing: Professional closing statement, signature, and printed name

Optional Sections

1. Reason for Resignation: Brief, professional explanation of resignation reason - include only if maintaining positive relationship and reason is non-controversial

2. Gratitude Statement: Expression of appreciation for opportunities - recommended for maintaining professional relationships

3. Future Contact Information: Personal contact details for future correspondence - include if wanting to maintain professional network

4. Request for Reference: Polite request for a reference letter - include if seeking future employment references

5. End of Service Benefits: Reference to calculation and payment of end of service benefits - include if wanting to document this expectation

Suggested Schedules

1. Employee ID Documents: Copies of Emirates ID, passport, and visa (if applicable)

2. Employment Contract: Copy of original employment contract showing notice period requirements

3. Handover Document: Detailed list of ongoing projects, responsibilities, and relevant contacts for smooth transition

4. Exit Checklist: Company-specific checklist for returning company property and completing exit procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

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Government and Public Sector

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Relevant Teams

Human Resources

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Chief Executive Officer

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Teachers

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Industries
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Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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