Standard Privacy Notice Template for United States

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Key Requirements PROMPT example:

Standard Privacy Notice

"I need a Standard Privacy Notice for my new e-commerce startup that will collect customer data and use third-party analytics tools, launching in March 2025, with specific focus on CCPA compliance as we'll be serving California customers."

Document background
The Standard Privacy Notice is a fundamental document required for any organization collecting personal information in the United States. It serves as a comprehensive disclosure of an organization's privacy practices, ensuring compliance with various federal and state privacy regulations. Organizations must maintain and regularly update their privacy notice to reflect current data handling practices and evolving privacy laws. The document typically covers what information is collected, how it's used, who it's shared with, and what rights individuals have regarding their personal information. Given the complex regulatory landscape in the U.S., including state-specific requirements like the CCPA/CPRA, organizations must ensure their privacy notice addresses all applicable jurisdictional requirements.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose, including scope and applicability

2. Information We Collect: Detailed list of personal information categories collected, including both direct collection and automatic collection methods

3. How We Use Your Information: Purposes and legal bases for processing personal data, including business purposes and commercial purposes

4. Information Sharing and Disclosure: Third parties with whom data is shared, including service providers, business partners, and legal requirements

5. Your Privacy Rights: User rights regarding their personal information, including access, deletion, correction, and opt-out rights

6. Data Security: Measures taken to protect personal information and data retention policies

7. Contact Information: How to reach the organization with privacy questions or concerns, including the privacy officer's contact details

Optional Sections

1. International Data Transfers: Details about cross-border data transfers and applicable safeguards for international data processing

2. Children's Privacy: COPPA compliance details and specific protections for children's personal information

3. California-Specific Provisions: CCPA/CPRA specific rights and disclosures, including 'Do Not Sell' requirements

4. Cookie Policy: Detailed information about cookie usage, tracking technologies, and user choices

Suggested Schedules

1. Cookie List: Comprehensive list of cookies used, their purposes, and duration

2. Third-Party Service Providers: Detailed list of data processors, their roles, and data handling practices

3. State-Specific Privacy Rights: Detailed breakdown of privacy rights by state jurisdiction (CA, VA, CO, etc.)

4. Technical and Organizational Security Measures: Detailed description of security protocols, safeguards, and data protection measures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

FTC Act: Federal Trade Commission Act, particularly Section 5 regarding unfair or deceptive practices in privacy policies

GLBA: Gramm-Leach-Bliley Act - Applies to financial institutions and regulates how they handle personal financial information

HIPAA: Health Insurance Portability and Accountability Act - Governs the protection of medical and healthcare information

COPPA: Children's Online Privacy Protection Act - Regulates the collection and use of personal information from children under 13

CAN-SPAM Act: Regulates commercial email practices and requires specific disclosures in marketing emails

CCPA/CPRA: California Consumer Privacy Act/California Privacy Rights Act - Comprehensive state privacy law giving California residents specific privacy rights

VCDPA: Virginia Consumer Data Protection Act - State privacy law providing Virginia residents with data protection rights

CPA: Colorado Privacy Act - State privacy law establishing privacy rights for Colorado residents

UCPA: Utah Consumer Privacy Act - State privacy law providing privacy protections for Utah residents

CTDPA: Connecticut Data Privacy Act - State privacy law establishing privacy rights for Connecticut residents

PCI DSS: Payment Card Industry Data Security Standard - Security requirements for organizations handling credit card data

GDPR: General Data Protection Regulation - EU privacy law with potential extraterritorial application to US companies serving EU residents

PIPEDA: Personal Information Protection and Electronic Documents Act - Canadian privacy law applicable to US companies serving Canadian residents

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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