Proxy Shareholder Agreement Template for United States

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Key Requirements PROMPT example:

Proxy Shareholder Agreement

"I need a Proxy Shareholder Agreement for our family-owned manufacturing business, where I want to grant voting rights to my sister for the upcoming annual shareholder meeting in March 2025, covering my 30% ownership stake."

Document background
A Proxy Shareholder Agreement is commonly used when shareholders cannot or prefer not to participate directly in corporate voting matters. This document, governed by U.S. federal and state securities laws, establishes the terms under which a proxy holder may vote shares on behalf of the original shareholder. The agreement typically includes specific voting rights, duration, revocation terms, and any voting instructions. It's particularly relevant for public companies, family businesses, and situations involving institutional investors. The document must comply with SEC regulations and relevant state corporate laws.
Suggested Sections

1. Parties: Identification of the proxy grantor(s) and proxy holder(s), including full legal names and addresses

2. Background: Context of the proxy arrangement, including details of the shares involved and the company

3. Definitions: Key terms used throughout the agreement including 'Proxy', 'Shares', 'Voting Rights', etc.

4. Appointment of Proxy: Formal designation of proxy holder and scope of authority

5. Duration and Termination: Term of the proxy arrangement and conditions for termination

6. Rights and Obligations: Detailed description of voting rights and responsibilities of both parties

7. Governing Law: Applicable jurisdiction and choice of law

Optional Sections

1. Revocation Rights: Terms under which the proxy can be revoked (include when the proxy is not irrevocable)

2. Compensation: Any payment terms for proxy services (include when the proxy holder is to be compensated)

3. Confidentiality: Terms regarding confidential information (include when sensitive corporate information may be shared)

4. Voting Instructions: Specific directions for voting on particular matters (include when grantor wants to specify voting preferences)

Suggested Schedules

1. Schedule A - Share Details: Details of shares covered by the proxy arrangement

2. Schedule B - Voting Instructions: Specific voting instructions for particular matters

3. Appendix 1 - Corporate Resolution: Board resolution authorizing the proxy arrangement

4. Appendix 2 - Specimen Signature: Authorized signatures of proxy holders

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Securities Exchange Act of 1934: Federal law governing securities trading and proxy regulations, particularly Section 14 which regulates proxy solicitations and disclosures

Securities Act of 1933: Foundational federal law requiring registration of securities and full disclosure of material information to investors

SEC Regulation 14A: Detailed rules governing proxy solicitations, including filing requirements, content, and disclosure obligations

Sarbanes-Oxley Act of 2002: Federal law establishing enhanced corporate governance standards and internal controls requirements

Delaware General Corporation Law: Primary state corporate law framework if company is Delaware-incorporated, governing corporate structure and shareholder rights

State Blue Sky Laws: State-specific securities laws governing securities transactions within each state's jurisdiction

Corporate Governing Documents: Company-specific documents including bylaws, articles of incorporation, and existing shareholder agreements that must be considered

Stock Exchange Rules: Listing requirements and regulations from exchanges like NYSE and NASDAQ that may affect proxy arrangements

Investment Company Act of 1940: Federal law regulating investment companies and their activities, including proxy voting requirements

Internal Revenue Code: Federal tax regulations affecting beneficial ownership and tax implications of proxy arrangements

Clayton Act: Antitrust legislation that may affect proxy arrangements involving substantial ownership interests

Hart-Scott-Rodino Act: Federal law requiring review of large transactions that may affect market competition

Fiduciary Duty Requirements: Legal obligations of loyalty and care owed by proxy holders to shareholders

Business Judgment Rule: Legal principle protecting good faith business decisions made by corporate representatives

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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