All Countries
Proxy Shareholder Agreement

Proxy Shareholder Agreement Template for Australia

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Proxy Shareholder Agreement

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Proxy Shareholder Agreement

"I need a Proxy Shareholder Agreement for my mining company listed on the ASX, appointing our Chief Financial Officer as proxy for overseas institutional investor meetings during 2025, with specific provisions for electronic voting and confidentiality of sensitive market information."

Celebrated by
Collaborations with
Investors
Document background
The Proxy Shareholder Agreement is a fundamental corporate governance document used in Australian business practice when a shareholder wishes to delegate their voting rights and other shareholder powers to a nominated representative. This agreement becomes essential in situations where shareholders cannot personally attend meetings, require professional representation, or wish to establish long-term proxy arrangements. The document must comply with the Corporations Act 2001 (Cth) and potentially ASX requirements for listed companies. It typically includes detailed provisions about voting instructions, the scope of proxy authority, reporting requirements, and termination rights. The agreement is particularly crucial for institutional investors, overseas shareholders, or in situations requiring specialized voting expertise.
Suggested Sections

1. Parties: Identification of the Principal Shareholder and the appointed Proxy, including full legal names, addresses, and ACN/ABN where applicable

2. Background: Context of the agreement, including shareholding details and the reason for the proxy appointment

3. Definitions and Interpretation: Key terms used in the agreement and rules for interpreting the document

4. Appointment of Proxy: Formal appointment clause specifying the proxy's appointment and the shares covered by the arrangement

5. Scope of Proxy Rights: Detailed description of voting rights and other powers granted to the proxy

6. Duration and Termination: Term of the proxy arrangement and circumstances under which it can be terminated

7. Obligations of the Proxy: Duties and responsibilities of the proxy, including voting instructions and reporting requirements

8. Rights of the Principal: Retained rights of the principal shareholder and oversight mechanisms

9. Compliance with Law: Provisions ensuring compliance with the Corporations Act and other relevant legislation

10. General Provisions: Standard clauses including notices, governing law, and dispute resolution

Optional Sections

1. Multiple Proxies: Section addressing arrangements where multiple proxies are appointed for different purposes or shares

2. Special Voting Instructions: Specific instructions for voting on particular matters or types of resolutions

3. Alternate Proxy Provisions: Provisions for appointing an alternate proxy in case the primary proxy is unavailable

4. Confidentiality: Specific confidentiality obligations regarding company information accessed through proxy role

5. Foreign Shareholder Provisions: Additional provisions required for foreign shareholders under FIRB regulations

6. Electronic Voting Arrangements: Provisions for electronic voting and virtual meeting attendance

7. Proxy Remuneration: Terms of any payment or compensation to the proxy, if applicable

Suggested Schedules

1. Schedule 1 - Share Details: Details of shares covered by the proxy arrangement, including share classes and numbers

2. Schedule 2 - Proxy Form: Standard proxy form compliant with company constitution and Corporations Act requirements

3. Schedule 3 - Voting Instructions: Template for providing specific voting instructions to the proxy

4. Schedule 4 - Company Constitution Extract: Relevant extracts from the company constitution regarding proxy appointments

5. Appendix A - Meeting Procedures: Procedures for proxy participation in shareholder meetings

6. Appendix B - Reporting Template: Template for proxy's reports to the principal shareholder

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Alternate Proxy
Annual General Meeting
ASX
Board
Business Day
Company
Company Constitution
Corporations Act
Electronic Meeting
Extraordinary General Meeting
General Meeting
Governing Law
Meeting Notice
Notice
Parties
Principal
Principal's Shares
Proxy
Proxy Authority
Proxy Form
Proxy Rights
Register of Members
Related Body Corporate
Relevant Interest
Resolution
Share
Share Certificate
Shareholder
Special Resolution
Termination Date
Term
Voting Instructions
Voting Period
Voting Rights
Relevant Industries

Financial Services

Banking

Mining and Resources

Real Estate Investment

Technology

Healthcare

Retail

Manufacturing

Professional Services

Telecommunications

Energy

Infrastructure

Investment Management

Relevant Teams

Legal

Corporate Governance

Compliance

Company Secretariat

Shareholder Services

Corporate Affairs

Risk Management

Investment Operations

Board Secretariat

Regulatory Affairs

Relevant Roles

Company Secretary

Corporate Lawyer

Legal Counsel

Compliance Officer

Corporate Governance Manager

Shareholder Relations Manager

Investment Manager

Board Director

Chief Legal Officer

Chief Governance Officer

Corporate Affairs Director

Risk Manager

Investment Director

Portfolio Manager

Industries
Corporations Act 2001 (Cth): The primary federal legislation governing company operations, shareholder rights, and corporate governance in Australia. Particularly relevant sections include those dealing with shareholder meetings, voting rights, and proxy appointments.
ASX Listing Rules: For publicly listed companies, these rules set out requirements for proxy forms, notice periods, and voting procedures at general meetings.
Powers of Attorney Act (State-specific): State-based legislation governing the creation and execution of powers of attorney, which may be relevant to the proxy arrangement mechanism.
Foreign Acquisitions and Takeovers Act 1975 (Cth): Relevant if the proxy arrangement involves foreign shareholders or investors, as it regulates foreign investment in Australian companies.
Competition and Consumer Act 2010 (Cth): Contains provisions about misleading and deceptive conduct which could be relevant to disclosures and representations made in proxy arrangements.
State-specific Companies and Securities Legislation: Various state-based laws that may affect the implementation and enforcement of shareholder agreements and proxy arrangements in specific jurisdictions.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Public Company Shareholders Agreement

An Australian law-governed agreement establishing rights, obligations and relationships between shareholders in an ASX-listed public company.

find out more

Restaurant Shareholder Agreement

An Australian law-governed agreement establishing rights and obligations between restaurant business shareholders, including industry-specific provisions and regulatory compliance requirements.

find out more

Universal Shareholders Agreement

An Australian law-governed agreement establishing rights and obligations between company shareholders, including governance structure and share transfer provisions.

find out more

Share Allocation Agreement

An Australian legal agreement documenting the terms and conditions for allocating company shares to specified recipients, compliant with Australian corporate law.

find out more

Shareholder Resignation Agreement

An Australian law-governed agreement documenting a shareholder's resignation and share transfer terms, ensuring legal compliance and protecting all parties' interests.

find out more

Minority Protection Rights Shareholders Agreement

An Australian law shareholders agreement protecting minority shareholder rights through comprehensive protective provisions and governance mechanisms.

find out more

Preference Share Agreement

An Australian law-governed agreement establishing the terms and conditions for issuing preference shares, including preferential rights, dividend provisions, and shareholder obligations.

find out more

Pre Emption Rights In Shareholders Agreement

An Australian law-compliant agreement establishing shareholders' rights of first refusal in share transfers, including procedures and mechanisms for maintaining proportional ownership.

find out more

Shareholder Loan Promissory Note

An Australian law-governed promissory note documenting a loan from a shareholder to a company, establishing loan terms and repayment obligations.

find out more

Shareholder Indemnification Agreement

An Australian law-governed agreement establishing indemnification arrangements between shareholders and/or company stakeholders, defining protection mechanisms and liability allocations.

find out more

Shareholder Dissolution Agreement

An Australian law-governed agreement that facilitates the formal dissolution of shareholder relationships, including share transfers and mutual releases.

find out more

Shareholder Representative Agreement

An Australian law agreement appointing a representative to act on behalf of shareholders, defining their powers, duties, and responsibilities under Australian corporate law.

find out more

Share Redemption Agreement

An Australian law-governed agreement documenting the terms and conditions for a company's redemption of its shares from existing shareholders.

find out more

Venture Capital Shareholders Agreement

An Australian-law governed agreement establishing rights and obligations between a company, founders, and venture capital investors, setting out investment terms and governance structure.

find out more

Shareholder Separation Agreement

An Australian legal agreement outlining terms and conditions for a shareholder's exit from company ownership, including share transfer and mutual obligations.

find out more

50 50 Shareholder Agreement

An Australian law-governed agreement establishing rights and obligations between two equal shareholders, including management, decision-making, and dispute resolution mechanisms.

find out more

New Shareholder Agreement

An Australian law-governed agreement that defines and regulates the relationships, rights, and obligations between a company's shareholders.

find out more

Directors Agreement

An Australian-compliant agreement governing the appointment, duties, and obligations of a company director under the Corporations Act 2001.

find out more

Shareholder Withdrawal Agreement

An Australian law-governed agreement that formalizes a shareholder's withdrawal from a company, including share transfer terms and mutual obligations.

find out more

Silent Shareholder Agreement

An Australian-compliant agreement establishing terms for passive investment in a company, defining rights and obligations of a silent shareholder.

find out more

Shareholder Termination Agreement

An Australian law-governed agreement that formalizes a shareholder's exit from a company, including share transfer terms, valuations, and mutual obligations.

find out more

Shareholder Contract

An Australian law-governed agreement that defines and regulates the relationship between shareholders and their company, establishing key rights and obligations.

find out more

Unanimous Shareholder Agreement

An Australian law-governed agreement establishing comprehensive rights and obligations between a company and all its shareholders.

find out more

Minority Shareholder Agreement

An Australian law-governed agreement establishing minority shareholder rights and protections while ensuring effective corporate governance.

find out more

Family Business Shareholders Agreement

An Australian-law governed agreement establishing governance structure and shareholder rights in family-owned businesses, addressing both corporate and family dynamics.

find out more

Small Business Shareholder Agreement

An Australian-law governed agreement establishing rights and obligations between shareholders in a small business, including ownership, management, and exit provisions.

find out more

Shareholders Agreement Transfer Of Shares

An Australian law-governed agreement facilitating the transfer of shares between shareholders, outlining terms, conditions, and regulatory compliance requirements.

find out more

Stakeholders Agreement

An Australian law-governed agreement that defines and regulates relationships, rights, and obligations between company stakeholders, including governance and ownership matters.

find out more

Proxy Shareholder Agreement

An Australian law-governed agreement appointing and regulating a proxy's authority to exercise shareholder voting rights and powers under the Corporations Act 2001.

find out more

Shareholders Agreement For Private Limited Company

An Australian law-governed agreement that defines and regulates relationships between shareholders in a private limited company, establishing their rights and obligations.

find out more

Shareholder Support Agreement

An Australian law-governed agreement establishing shareholders' commitments to support specific corporate actions and provide ongoing company support through voting and other measures.

find out more

Entrusted Shareholding Agreement

An Australian law-governed agreement establishing the terms under which a nominee shareholder holds and manages shares on behalf of a beneficial owner.

find out more

Share Subscription And Shareholders Agreement

An Australian law-governed agreement that combines share subscription terms with ongoing shareholder rights and obligations.

find out more

Shareholder Investment Agreement

An Australian law-governed agreement setting out terms for share investment, shareholder rights, and corporate governance arrangements.

find out more

Shareholder Transfer Agreement

An Australian legal agreement governing the transfer of company shares between shareholders, ensuring compliance with federal and state regulations.

find out more

Joint Venture And Shareholders Agreement

An Australian law-governed agreement establishing a joint venture and regulating shareholder relationships between partnering entities, including operational and governance frameworks.

find out more

Shareholder Purchase Agreement

An Australian law-governed agreement documenting the sale and purchase of shares in a company, including all essential terms and conditions for the transaction.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.