Intent To Return To Work Letter Template for United States

The Intent To Return To Work Letter is a crucial document in United States employment practices, used when an employee plans to resume work following an extended absence due to medical leave, disability, personal circumstances, or other approved time off. This document serves multiple purposes: it formally notifies the employer of the employee's return date, documents any required accommodations or modifications, and helps ensure compliance with federal laws such as the Family and Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA), as well as state-specific employment regulations. The letter typically follows a standard business format and may reference or include supporting documentation such as medical clearance. It plays a vital role in maintaining clear communication between employees and employers while providing necessary documentation for HR records and legal compliance.

1. Letter Header: Company letterhead, date, and formal addressing to the appropriate supervisor or HR representative

2. Employee Information: Full name, employee ID (if applicable), position/title, and department

3. Absence Context: Brief statement about the reason for absence (maintaining appropriate medical privacy) and reference to any previously approved leave

4. Return Date: Clear statement of intended return date and work schedule

5. Current Status: Confirmation of readiness to return to work, including any relevant medical clearance references

6. Closing: Professional closing with signature block, contact information, and date