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Customer Feedback Policy And Procedure
"Need a Customer Feedback Policy And Procedure for my online retail business that specifically addresses social media feedback channels and includes GDPR compliance, as we're planning to expand to European markets by March 2025."
1. Purpose and Scope: Defines the objectives of the policy and its application scope
2. Definitions: Key terms used throughout the policy including types of feedback, stakeholders, and processing terminology
3. Feedback Channels: Available methods for customers to provide feedback including in-person, online, phone, and written communications
4. Response Procedures: Standard procedures for handling and responding to feedback, including timeframes and responsibility allocation
5. Data Protection: How customer data and feedback will be stored and protected in compliance with relevant privacy laws
1. Industry-Specific Procedures: Additional procedures specific to regulated industries such as healthcare or financial services
2. Social Media Guidelines: Procedures for handling feedback received through social media platforms
3. Employee Training: Training requirements and procedures for staff handling customer feedback
1. Feedback Form Templates: Standard forms and templates used for collecting various types of customer feedback
2. Response Time Standards: Detailed matrix of expected response times for different categories of feedback
3. Escalation Matrix: Hierarchical structure and process for escalating serious complaints or feedback
4. Privacy Notice: Detailed information about data handling practices and privacy protection measures
Authors
Customer
Policy
Procedure
Complaint
Suggestion
Response Time
Escalation
Resolution
Personal Data
Sensitive Information
Service Level Agreement
Business Days
Customer Service Representative
Designated Handler
Feedback Channels
Critical Feedback
Root Cause Analysis
Corrective Action
Quality Metrics
Customer Satisfaction
Net Promoter Score
Anonymous Feedback
Response Plan
Data Subject
Record Keeping
Confidential Information
Stakeholder
Third Party
Authorized Personnel
General Principles
Feedback Collection Methods
Data Protection and Privacy
Confidentiality
Response Times
Escalation Procedures
Record Keeping
Staff Responsibilities
Quality Assurance
Customer Rights
Communication Standards
Complaint Resolution
Service Recovery
Documentation Requirements
Performance Monitoring
Training Requirements
Regulatory Compliance
Review and Amendments
Data Retention
Information Security
Third Party Involvement
Accessibility
Emergency Procedures
Reporting Requirements
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