Internship Confirmation Letter Template for Singapore

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Key Requirements PROMPT example:

Internship Confirmation Letter

"I need an Internship Confirmation Letter for a 6-month technology internship starting March 2025, offering SGD 1,000 monthly stipend, with hybrid working arrangements and specific clauses about intellectual property rights for software development."

Document background
The Internship Confirmation Letter is a crucial document in Singapore's corporate landscape, used when formally engaging interns for professional development opportunities. It ensures compliance with local employment regulations while protecting both the organization's and intern's interests. The document typically follows an offer of internship and precedes the commencement of the internship period. It includes essential information such as duration, compensation, working conditions, and responsibilities, serving as a reference point throughout the internship period. This document is particularly important in Singapore's structured business environment, where clear documentation of working relationships is emphasized.
Suggested Sections

1. Letter Header: Company letterhead, date, and addressee details

2. Offer and Position: Clear statement of internship offer and position title

3. Duration: Start and end dates of the internship

4. Working Hours: Regular working hours and days

5. Stipend: Amount and payment schedule of any allowance

6. Reporting Structure: Supervisor details and reporting relationship

7. Job Scope: Main duties and responsibilities

8. Confidentiality: Basic confidentiality obligations during internship

9. Acceptance: Signature blocks and acceptance terms

Optional Sections

1. Benefits: Additional benefits such as transport allowance, meal provisions etc.

2. Remote Work Arrangements: Terms for hybrid or remote work if applicable

3. Project Assignments: Specific projects or assignments if predetermined

4. Insurance Coverage: Details of insurance coverage provided during internship

5. Intellectual Property: IP rights and ownership of work created during internship

Suggested Schedules

1. Confidentiality Agreement: Detailed NDA terms if required by company policy

2. Code of Conduct: Company policies and expected behavior guidelines

3. Training Schedule: Outline of planned training activities if applicable

4. Acceptance Form: Form for intern to formally accept the offer

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary employment legislation that helps define the boundaries between internship and employment relationships, though interns are typically not considered employees under the Act

Work Injury Compensation Act (WICA): Legislation governing workplace injury compensation that may be applicable to interns for workplace safety protection

Workplace Safety and Health Act: Ensures safety standards and regulations that apply to all persons at work, including interns in the workplace

Personal Data Protection Act (PDPA): Governs the collection, use, and disclosure of personal data, relevant for handling intern's personal information

MOM Guidelines for Internships: Ministry of Manpower's specific guidelines for internship arrangements, including requirements for working hours, leave, and other employment terms

Central Provident Fund (CPF) Act: Legislation regarding CPF contributions, which typically do not apply to genuine internships but important to understand for compliance

Industrial Relations Act: Defines rights and obligations in the workplace, including aspects that may affect intern-employer relationships

Employment of Foreign Manpower Act: Relevant for foreign student interns, covering work pass requirements and related regulations

Key Document Elements: Essential components including duration, working hours, stipend, job scope, supervision, confidentiality, IP rights, termination conditions, insurance, and training objectives

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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