Email Cease And Desist Letter Template for Singapore

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Key Requirements PROMPT example:

Email Cease And Desist Letter

"I need an Email Cease and Desist Letter to stop a marketing company that has been sending unauthorized promotional emails to our customer database since January 2025, despite multiple requests to unsubscribe and remove our data from their systems."

Document background
An Email Cease And Desist Letter is a crucial legal instrument in Singapore's legal framework, particularly when dealing with unwanted, harassing, or illegal email communications. This document is typically used when previous informal attempts to stop such communications have failed, or when immediate action is required due to serious violations. The letter must comply with Singapore's Personal Data Protection Act 2012 and Spam Control Act 2007, clearly stating the offensive behavior, demanding its immediate cessation, and outlining potential legal consequences. It serves as both a formal warning and potential evidence in future legal proceedings.
Suggested Sections

1. Recipient Information: Full name, address, and contact details of the recipient

2. Description of Violation: Clear statement of the offensive email behavior or violations

3. Legal Basis: Citation of relevant laws and regulations being violated, including PDPA 2012 and Spam Control Act 2007

4. Demand Statement: Clear demands to cease the specified behavior

5. Deadline: Specific timeframe for compliance

6. Consequences: Statement of potential legal action if demands are not met

Optional Sections

1. Previous Communications: Reference to prior attempts to resolve the issue, used when there have been previous attempts to address the behavior

2. Evidence Reference: Mention of documented violations, used when specific evidence needs to be cited

3. Reservation of Rights: Statement preserving other legal rights, used in cases with potential additional legal implications

Suggested Schedules

1. Evidence Log: Documentation of email violations, including dates and content

2. Screenshots: Visual evidence of the offensive emails or communications

3. Previous Correspondence: Copies of prior attempts to resolve the issue

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Personal Data Protection Act 2012 (PDPA): Primary legislation governing personal data protection in Singapore, including consent obligations, purpose limitation, notification requirements, and data protection provisions

Spam Control Act 2007: Regulates unsolicited commercial electronic messages, mandates unsubscribe facilities, and sets labeling requirements for commercial emails in Singapore

Computer Misuse Act: Legislation dealing with unauthorized access and modification of computer material, which may be relevant in cases of aggressive email behavior

Electronic Transactions Act: Provides the legal foundation for electronic communications and transactions in Singapore

Common Law - Harassment: Legal principles addressing harassment through electronic communications under Singapore common law

Common Law - Nuisance: Common law principles dealing with interference with the use and enjoyment of property or rights, including digital communications

Common Law - Privacy Rights: Common law protections for individual privacy rights in Singapore

Cross-border Data Protection Requirements: International requirements for handling data across borders, relevant when dealing with overseas email senders

International Email Communication Standards: Global standards and best practices for email communications that may impact the cease and desist requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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