Defamation Warning Letter Template for Singapore

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Defamation Warning Letter

"I need a Defamation Warning Letter to address false statements made about my technology company on social media platform X, demanding immediate removal of posts and a public apology within 7 days, with evidence of three specific posts from January 2025."

Document background
A Defamation Warning Letter is typically used as the first formal step in addressing defamatory statements under Singapore's legal framework. This document should be used when false statements have been made that damage reputation and before initiating formal legal proceedings. The letter outlines the specific defamatory content, demonstrates how it has caused harm, and demands specific remedial actions. It serves both as a formal warning and as documentation of attempts to resolve the matter before litigation. Under Singapore law, which has some of the strictest defamation regulations globally, this document must carefully outline the elements of defamation while adhering to the requirements of the Defamation Act and related legislation.
Suggested Sections

1. Recipient Details: Full name and address of the person/entity accused of defamation

2. Statement of Defamatory Content: Clear identification of the defamatory statements, including dates, medium, and context

3. Legal Basis: Citation of relevant laws (Defamation Act, POHA) and explanation of how the statements constitute defamation

4. Damage Caused: Description of actual or potential damage to reputation

5. Demands: Clear list of actions required from the recipient (retraction, apology, removal of content, etc.)

6. Deadline: Specific timeframe for compliance with demands

7. Legal Consequences: Statement of intended legal action if demands are not met

Optional Sections

1. Previous Correspondence: Reference to any previous attempts to resolve the matter, used when there have been prior communications

2. Evidence Reference: List of supporting evidence, used when substantial evidence needs to be referenced in the main body of the letter

Suggested Schedules

1. Evidence Exhibits: Copies of the defamatory content (screenshots, printouts, recordings)

2. Prior Communications Log: Copies of previous relevant correspondence between parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Defamation Act (Chapter 75): Primary legislation governing defamation in Singapore that covers both libel and slander, defines defamatory statements, outlines available defenses, and specifies remedies and damages

Protection from Harassment Act (POHA): Supplementary legislation that provides additional protection against harassment and false statements, particularly relevant for online defamation cases

Common Law Principles: Singapore follows English common law principles on defamation, incorporating relevant case law precedents from Singapore courts

Publication Requirement: Legal requirement that the allegedly defamatory statement must be published or communicated to a third party

Reference Requirement: Legal requirement that the defamatory statement must refer to or identify the complainant

Falsity Requirement: Legal requirement that the statement must contain false information about the complainant

Damage Requirement: Legal requirement that the statement must cause or be likely to cause damage to the complainant's reputation

Limitation Period: Legal time limit requiring defamation actions to be brought within 6 years from the date of publication

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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