Friendly Termination Letter Template for New Zealand

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Key Requirements PROMPT example:

Friendly Termination Letter

"I need a Friendly Termination Letter for a senior software developer who is leaving on good terms to start their own business, with the last working day being March 15, 2025, including provisions for ongoing consultancy work and a comprehensive reference."

Document background
The Friendly Termination Letter is designed for situations in New Zealand where an employer and employee have mutually agreed to end their employment relationship on amicable terms. This document type is particularly useful when both parties wish to maintain a positive professional relationship while ensuring all legal requirements are met. It comprehensively addresses final payments, notice periods, and ongoing obligations in accordance with New Zealand employment law, including the Employment Relations Act 2000 and Holidays Act 2003. The letter serves as an official record of the agreement, protecting both parties' interests while maintaining a constructive and respectful tone. It's an essential tool for documenting agreed terms, final entitlements, and any special arrangements, while ensuring compliance with relevant New Zealand employment legislation.
Suggested Sections

1. Opening Details: Date, recipient's name, address, and formal greeting

2. Purpose Statement: Clear statement confirming the mutual agreement to end employment

3. Confirmation of Last Day: Specific date of employment termination

4. Final Payment Details: Outline of final salary, holiday pay, and other entitlements

5. Company Property: List of items to be returned and process for return

6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

7. Reference Provision: Confirmation of willingness to provide a reference

8. Expression of Gratitude: Positive acknowledgment of the employee's contribution

9. Closing: Formal sign-off and signature block

Optional Sections

1. Gardening Leave: Include if the employee will be on garden leave during the notice period

2. Restraint of Trade: Include if there are post-employment restrictions to remind about

3. Benefits Continuation: Include if any benefits will continue post-employment

4. Outplacement Support: Include if the company is offering career transition services

5. Special Projects Handover: Include if specific projects need transitioning

6. Future Opportunities: Include if leaving door open for future re-employment

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of all final payments including holiday pay, outstanding wages, and any special payments

2. Company Property Checklist: Itemized list of company assets to be returned

3. Handover Document: List of ongoing projects, key contacts, and important information for transition

4. Benefits Summary: Summary of any benefits that continue or cease upon termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Healthcare

Education

Manufacturing

Retail

Professional Services

Construction

Hospitality

Non-Profit

Government

Media and Entertainment

Telecommunications

Transportation and Logistics

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Customer Service

Research and Development

Administration

Business Development

Executive Leadership

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Department Manager

Project Manager

Software Developer

Account Manager

Sales Representative

Administrative Assistant

Human Resources Manager

Marketing Specialist

Operations Manager

Customer Service Representative

Technical Support Specialist

Research Analyst

Business Development Manager

Executive Assistant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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