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Employment Contract Termination Notice

Employment Contract Termination Notice Template for New Zealand

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Key Requirements PROMPT example:

Employment Contract Termination Notice

"I need an Employment Contract Termination Notice for a senior software developer who is being made redundant due to department restructuring, with the termination date set for March 15, 2025, including provisions for garden leave and a generous reference letter."

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Document background
The Employment Contract Termination Notice is a crucial legal document used in New Zealand employment relationships when either party wishes to end the employment contract. This document must comply with the Employment Relations Act 2000 and other relevant New Zealand employment legislation. It is used to formally communicate the termination of employment, whether initiated by the employer or employee, and must include specific details such as the termination date, notice period, and final entitlements. The notice serves multiple purposes: it provides a clear record of the termination, outlines the terms of separation, specifies any post-employment obligations, and helps ensure compliance with legal requirements. This document is essential for proper employment relationship closure and protecting both parties' interests.
Suggested Sections

1. Date and Address Block: Current date and full contact details of both employer and employee

2. Subject Line: Clear indication that this is a Notice of Termination of Employment

3. Formal Greeting: Professional salutation addressing the employee by name

4. Notice of Termination: Clear statement of employment termination with specific end date

5. Notice Period Details: Specification of notice period and last working day

6. Final Pay Information: Details of final salary, holiday pay, and other entitlements

7. Company Property: Instructions regarding return of company property

8. Closing Statement: Professional closing with acknowledgment of service

9. Signature Block: Space for employer signature, name, and position

Optional Sections

1. Reason for Termination: Include when termination is for cause or redundancy, omit for standard notice

2. Garden Leave: Include if employee is being placed on garden leave during notice period

3. Restrictive Covenants: Reference to existing post-employment obligations if applicable

4. Reference Provision: Details about providing references if agreed

5. Outplacement Support: Include if company is offering career transition assistance

6. Medical Benefits Extension: Include if continuing medical benefits beyond termination

7. Settlement Agreement Reference: Include if termination is part of a settlement agreement

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements

2. Company Property List: Itemized list of company property to be returned

3. Employee Entitlements Summary: Summary of remaining benefits and their treatment post-termination

4. Handover Document Template: Template for documenting handover of responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Government

Non-profit

Telecommunications

Mining and Resources

Agriculture

Transport and Logistics

Relevant Teams

Human Resources

Legal

Administration

Executive Management

Operations

Finance

Sales

Marketing

Information Technology

Customer Service

Production

Research and Development

Quality Assurance

Procurement

Facilities Management

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Team Leader

HR Manager

HR Officer

Legal Counsel

Office Manager

Administrative Assistant

Sales Representative

Software Developer

Account Manager

Project Manager

Financial Controller

Operations Manager

Customer Service Representative

Marketing Manager

Research Analyst

Production Supervisor

Technical Specialist

Industries
Employment Relations Act 2000: The primary legislation governing employment relationships in New Zealand, including provisions for termination of employment, notice periods, and procedural fairness requirements
Holidays Act 2003: Relevant for calculating final holiday pay and other entitlements upon termination of employment
Privacy Act 2020: Governs the handling of personal information during the termination process and in employment records
Human Rights Act 1993: Ensures the termination is not discriminatory and complies with human rights obligations
Health and Safety at Work Act 2015: May be relevant if termination involves health and safety matters or return of safety equipment
KiwiSaver Act 2006: Relevant for handling final KiwiSaver contributions and obligations upon termination
Wages Protection Act 1983: Governs the payment of final wages and deductions upon termination
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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