Friendly Termination Letter Template for Denmark

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Friendly Termination Letter

Document background
The Friendly Termination Letter is utilized when both employer and employee in Denmark have reached a mutual agreement to end their employment relationship amicably. This document type is particularly relevant when parties wish to formalize their agreement while maintaining professional relationships and ensuring compliance with Danish employment law. The letter incorporates essential elements required by Danish legislation, including notice periods, holiday pay calculations, and other statutory entitlements. When drafting a Friendly Termination Letter, special attention must be paid to the Danish Salaried Employees Act and other relevant employment regulations. The document serves as both a legal record and a professional courtesy, helping to ensure a smooth transition while protecting both parties' interests.
Suggested Sections

1. Header and Date: Company letterhead, current date, and reference number if applicable

2. Addressee Details: Employee's full name and address

3. Subject Line: Clear indication that this is a mutual termination agreement

4. Confirmation of Mutual Agreement: Statement confirming that both parties have agreed to terminate the employment relationship

5. Termination Date: Clear specification of the last day of employment

6. Settlement of Outstanding Payments: Overview of final salary, holiday pay, and other standard entitlements

7. Return of Company Property: List of company items to be returned by the termination date

8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations

9. Signatures: Space for both employer and employee signatures with date

Optional Sections

1. Reference Letter Commitment: Include when the employer agrees to provide a reference letter

2. Garden Leave: Include if the employee will be on garden leave during the notice period

3. Bonus/Commission Treatment: Include if there are outstanding bonus or commission payments to address

4. Non-Competition Waiver: Include if existing non-compete clauses are being waived

5. Outplacement Support: Include if the company is offering career transition services

6. Release Clause: Include if there's a mutual release of claims

7. Personal Data Handling: Include specific details about handling of employee's personal data post-termination

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of all final payments including salary, holiday pay, and other benefits

2. Company Property List: Itemized list of company property to be returned

3. Benefits Termination Schedule: Timeline and details for the termination of various employee benefits

Authors

Relevant Industries
Relevant Teams
Relevant Roles
Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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