Internship Rejection Letter Template for Malaysia

The Internship Rejection Letter is a crucial business communication tool used in the Malaysian corporate environment when an organization needs to formally decline an internship application. This document must comply with Malaysian employment laws, including the Employment Act 1955 and the Personal Data Protection Act 2010. It serves multiple purposes: communicating the decision clearly, maintaining professional relationships, protecting the organization legally, and handling candidate data appropriately. The letter should be drafted with sensitivity to Malaysian business culture while ensuring all necessary legal elements are included. It's typically used following the interview process or application review, and may be customized based on the specific circumstances of the rejection.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Greeting: Professional salutation addressing the candidate by name

3. Acknowledgment: Thank the candidate for their interest and time during the application process

4. Decision Statement: Clear and direct communication of the rejection decision

5. Positive Feedback: Brief positive comment about the candidate's qualifications or interview

6. Closing: Professional closing with well-wishes and signature block