Internship Rejection Letter Template for India

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Key Requirements PROMPT example:

Internship Rejection Letter

"I need an Internship Rejection Letter for our tech startup that kindly declines the candidate while encouraging them to apply for our summer 2025 internship program, as they showed potential but lack current required skills."

Document background
The Internship Rejection Letter serves as a crucial professional communication tool in the Indian business environment, used when organizations need to formally decline internship applications. This document is essential for maintaining professional relationships and protecting the organization's reputation while ensuring compliance with Indian labor laws and anti-discrimination regulations. The letter should be used after the evaluation process of internship applications is complete and a decision has been made not to proceed with a particular candidate. It typically includes the organization's letterhead, date, candidate's details, acknowledgment of their application, the decision, and optional elements such as feedback or information about future opportunities. The document must be carefully worded to avoid any potential legal issues while maintaining professional courtesy.
Suggested Sections

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Greeting: Professional salutation addressing the candidate by name

3. Acknowledgment: Thank the candidate for their interest and time invested in the application process

4. Decision Communication: Clear but polite statement of the rejection decision

5. Professional Closing: Courteous conclusion with good wishes for future endeavors

6. Signature Block: Sender's name, title, and organization details

Optional Sections

1. Application Reference: Include when managing multiple internship positions or programs to specify which position the candidate applied for

2. Reason for Decision: Optional brief explanation of rejection reason, used when providing constructive feedback is appropriate and won't create legal risks

3. Future Opportunities: Include when encouraging the candidate to apply for future positions or programs

4. Constructive Feedback: Used when the organization has a policy of providing feedback and there are specific, constructive points to share

5. Alternative Resources: Include when the organization can provide helpful resources or alternative opportunities for the candidate

Suggested Schedules

1. Feedback Form: Optional attachment when providing detailed feedback about the application or interview performance

2. Alternative Opportunities List: Optional attachment listing other available positions or future internship opportunities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Information Technology

Manufacturing

Healthcare

Financial Services

Education

Retail

Consulting

Non-Profit

Media and Entertainment

Telecommunications

Engineering

Research and Development

Professional Services

Public Sector

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

People Operations

University Relations

Learning and Development

Employee Relations

Corporate Communications

Legal

Department-Specific Hiring

Relevant Roles

Human Resources Manager

Recruitment Specialist

HR Director

Talent Acquisition Manager

Internship Program Coordinator

HR Business Partner

Department Manager

Hiring Manager

HR Administrator

Training and Development Manager

University Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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