Commercial Lease Notice To Vacate Template for Malaysia

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Key Requirements PROMPT example:

Commercial Lease Notice To Vacate

"I need a Commercial Lease Notice to Vacate for my retail business in Kuala Lumpur, as we're ending our 5-year lease naturally on March 31, 2025, and need to ensure compliance with Malaysian property laws."

Document background
The Commercial Lease Notice To Vacate is a crucial document in Malaysian commercial property law, used when either a landlord or tenant needs to formally communicate their intention to end a commercial lease arrangement. This document must be prepared in accordance with Malaysian legal requirements, particularly the National Land Code 1965 and state-specific property regulations. It is typically used at the end of a lease term, during an early termination situation, or when exercising break clause rights. The notice must include specific details such as property identification, intended vacation date, and compliance with notice periods as stipulated in the original lease agreement and Malaysian law. This document initiates the formal process of lease termination and property handover, making it a critical tool in commercial property management within Malaysia.
Suggested Sections

1. Sender's Details: Full name, address, and contact information of the party giving notice

2. Date: The date when the notice is issued

3. Recipient's Details: Full name and address of the recipient (landlord/tenant)

4. Property Identification: Complete address and details of the leased premises

5. Reference to Lease Agreement: Details of the original lease agreement including date and parties

6. Formal Notice Statement: Clear statement of intention to vacate the premises

7. Vacation Date: Specific date by which the premises will be vacated

8. Legal Notice Period Compliance: Statement confirming compliance with notice period required under the lease and Malaysian law

9. Property Handover Details: Information about the arrangement for final inspection and key handover

10. Closing and Signature: Formal closing, name and signature of the sending party

Optional Sections

1. Security Deposit Return: Details regarding the return of security deposit, used when initiating the deposit return process

2. Forwarding Address: New address for future correspondence, included when the vacating party is the tenant

3. Outstanding Payments: Details of any pending rent or other payments, included if there are financial matters to be settled

4. Renovation/Restoration Requirements: Specific requirements for property restoration, included if there are special conditions in the lease

5. Early Termination Justification: Explanation for early termination if applicable, included when terminating before the lease end date

Suggested Schedules

1. Property Condition Report: Detailed documentation of the current condition of the property

2. Inventory List: List of fixtures, fittings, and any items to be removed or retained

3. Photographic Evidence: Photos documenting the current state of the property

4. Utility Account Details: List of utility accounts and status of final payments

5. Maintenance Records: Documentation of maintenance carried out during the tenancy

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Retail

Commercial Property

Office Space

Industrial

Hospitality

Food & Beverage

Healthcare

Education

Professional Services

Warehousing & Logistics

Relevant Teams

Legal

Operations

Facilities Management

Real Estate

Property Management

Asset Management

Administrative Services

Corporate Services

Lease Management

Risk & Compliance

Relevant Roles

Property Manager

Facility Manager

Real Estate Manager

Operations Director

Business Owner

Legal Counsel

Lease Administrator

Commercial Property Agent

Asset Manager

Corporate Real Estate Manager

Tenant Relations Manager

Property Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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