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Venue Hire Agreement
"I need a Venue Hire Agreement for my corporate conference center in Dublin, which will be used for multiple bookings throughout 2025, including provisions for technical equipment hire and on-site catering services."
1. Parties: Identification of the venue owner/operator and the hirer, including full legal names and addresses
2. Background: Brief context explaining the purpose of the agreement and the parties' intentions
3. Definitions: Definitions of key terms used throughout the agreement including 'Venue', 'Hire Period', 'Permitted Use', 'Hire Fee'
4. Booking and Payment Terms: Details of the venue booking process, hire fees, payment schedule, and deposit requirements
5. Venue Access and Use: Specific terms regarding access times, permitted activities, and usage restrictions
6. Client Obligations: Responsibilities of the hirer including conduct, compliance with venue rules, and maximum capacity
7. Venue Provider Obligations: Responsibilities of the venue provider including maintenance, cleaning, and basic facilities
8. Health and Safety: Health and safety requirements, emergency procedures, and compliance with relevant regulations
9. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions
10. Cancellation and Termination: Cancellation policies, notice periods, and grounds for termination
11. Force Majeure: Provisions for unforeseen circumstances preventing venue use
12. General Provisions: Standard legal clauses including governing law, entire agreement, and notices
1. Catering and Alcohol: Include when the venue provides or permits external catering services and alcohol service
2. Technical Equipment: Include when the venue provides audio-visual or technical equipment for hire
3. Security Services: Include when security personnel are required or provided by the venue
4. Recurring Bookings: Include for agreements involving multiple booking dates or regular hire arrangements
5. Entertainment Licenses: Include when live music, dancing, or other licensed entertainment activities are permitted
6. Parking: Include when the venue provides parking facilities or has specific parking arrangements
7. Marketing Rights: Include when either party requires rights to use the other's name or event details for marketing
8. Waste Management: Include for larger venues or events requiring specific waste handling procedures
1. Schedule 1 - Venue Specification: Detailed description of the venue, including floor plans, capacity, and facilities
2. Schedule 2 - Hire Fees and Payment Schedule: Comprehensive breakdown of all fees, deposits, and payment timelines
3. Schedule 3 - Venue Rules and Regulations: Specific rules and operational guidelines for venue use
4. Schedule 4 - Insurance Requirements: Detailed insurance requirements and minimum coverage levels
5. Schedule 5 - Event Details: Specific details of the event(s) including dates, times, and special requirements
6. Appendix A - Emergency Procedures: Emergency contact information and evacuation procedures
7. Appendix B - Technical Specifications: Details of available technical equipment and facilities
8. Appendix C - Cleaning Checklist: Pre and post-event cleaning requirements and standards
Authors
Venue
Premises
Hire Period
Hire Fee
Deposit
Permitted Use
Permitted Hours
Booking Date
Cancellation Notice
Force Majeure Event
Hirer
Venue Owner
Venue Manager
Authorized Representative
Capacity Limit
Common Areas
Equipment
Technical Services
Catering Services
Security Services
Insurance Requirements
Damage
Business Day
Entertainment License
Booking Form
Payment Schedule
Additional Services
Service Charge
Set-up Period
Break-down Period
Health and Safety Requirements
Emergency Procedures
Venue Rules
Intellectual Property Rights
Confidential Information
Liability Period
Opening Hours
Restricted Areas
Working Day
Confirmation Notice
Event
Event Staff
Guest List
Maximum Capacity
Public Liability Insurance
Schedule of Condition
Security Deposit
Utilities
Venue Facilities
Deposit
Access Rights
Permitted Use
Health and Safety
Insurance
Liability
Indemnity
Force Majeure
Cancellation
Termination
Assignment
Confidentiality
Data Protection
Notices
Governing Law
Dispute Resolution
Entire Agreement
Severability
Variation
Waiver
Third Party Rights
Compliance with Laws
Licensing Requirements
Security
Maintenance
Utilities
Property Care
Equipment Use
Catering
Noise Control
Capacity Restrictions
Emergency Procedures
Parking
Cleaning
Warranties
Intellectual Property
Marketing Rights
Recording Rights
Set-up and Break-down
Time of the Essence
Hospitality
Events Management
Entertainment
Corporate Services
Education
Tourism
Real Estate
Food and Beverage
Sports and Recreation
Arts and Culture
Conferences and Exhibitions
Wedding Industry
Non-Profit and Charity
Legal
Operations
Events Management
Facilities Management
Sales
Business Development
Risk and Compliance
Property Management
Customer Relations
Commercial
Contract Administration
Venue Manager
Events Coordinator
Operations Director
Facilities Manager
Legal Counsel
Commercial Director
Business Development Manager
Wedding Coordinator
Conference Manager
Property Manager
Risk Manager
Compliance Officer
Sales Manager
Customer Relations Manager
Event Planning Director
Contract Administrator
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