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Event Space Rental Agreement

Event Space Rental Agreement Template for Ireland

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Key Requirements PROMPT example:

Event Space Rental Agreement

"I need an Event Space Rental Agreement for my boutique hotel in Dublin that will be used for corporate events and weddings, with specific clauses for catering services and noise restrictions in a residential area."

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Document background
The Event Space Rental Agreement is essential for any temporary venue hire in Ireland, providing a legally robust framework for both venue owners and renters. This document is commonly used when renting spaces for conferences, weddings, corporate events, exhibitions, or entertainment activities. It ensures compliance with Irish property law, health and safety regulations, and local licensing requirements while protecting both parties' interests. The agreement covers crucial elements including venue specifications, rental terms, payment conditions, insurance requirements, and operational procedures. It's particularly important given Ireland's specific requirements for event venues, including the Public Dance Halls Act and Fire Safety regulations.
Suggested Sections

1. Parties: Identification of the venue owner/operator and the renter, including full legal names and addresses

2. Background: Brief context explaining the purpose of the agreement and the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Venue Details: Specific description of the rental space, including address and included facilities

5. Term and Access Times: Rental duration, setup/breakdown times, and access arrangements

6. Rental Fee and Payment Terms: Fee structure, payment schedule, deposits, and cancellation charges

7. Use of Premises: Permitted activities, restrictions, and capacity limits

8. Health and Safety: Safety requirements, emergency procedures, and regulatory compliance obligations

9. Insurance and Liability: Required insurance coverage and allocation of liability between parties

10. Renter's Obligations: Specific responsibilities including cleanup, damage prevention, and compliance with venue rules

11. Venue Owner's Obligations: Services provided, maintenance responsibilities, and support during events

12. Termination: Circumstances allowing early termination and associated procedures

13. Force Majeure: Provisions for unforeseen circumstances preventing use of the venue

14. Governing Law: Confirmation of Irish law governance and jurisdiction

15. Entire Agreement: Standard boilerplate confirming this as the complete agreement between parties

Optional Sections

1. Catering and Bar Services: Used when the venue provides or restricts food and beverage services

2. Technical Equipment: Include when the venue provides AV or other technical equipment

3. Security Requirements: Necessary for larger events or venues requiring specific security arrangements

4. Noise and Entertainment: Include for venues in residential areas or with specific entertainment licenses

5. Parking Facilities: Required when the venue includes parking arrangements

6. Merchandising Rights: Include for events where merchandise sales are contemplated

7. Sponsorship and Advertising: Used when the event involves sponsors or advertising requirements

8. Recording Rights: Include when events may be recorded or broadcast

Suggested Schedules

1. Schedule 1 - Venue Floor Plan: Detailed floor plan showing layout, exits, and key facilities

2. Schedule 2 - Equipment Inventory: List of included equipment and facilities with condition notes

3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees, deposits, and additional charges

4. Schedule 4 - Venue Rules and Regulations: Specific venue policies and procedures

5. Schedule 5 - Insurance Requirements: Detailed insurance specifications and coverage requirements

6. Schedule 6 - Cleaning and Waste Management: Specific requirements for venue cleanup and waste disposal

7. Appendix A - Emergency Procedures: Detailed emergency protocols and contact information

8. Appendix B - Technical Specifications: Detailed specifications of venue systems and equipment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Venue
Premises
Common Areas
Event
Event Date
Rental Period
Setup Time
Breakdown Time
Rental Fee
Security Deposit
Additional Charges
Force Majeure
Permitted Use
Maximum Capacity
Owner
Renter
Authorized Representatives
Business Day
Equipment
Facilities
Health and Safety Requirements
Insurance Requirements
Venue Rules
Damage
Normal Wear and Tear
Emergency
Operating Hours
Booking Confirmation
Deposit Payment Date
Balance Payment Date
Cancellation Notice
Licensed Areas
Technical Services
Venue Staff
Utilities
Working Day
Required Licenses
Safety Equipment
Emergency Exits
Catering Services
Event License
Public Liability Insurance
Schedule of Condition
Floor Plan
Clauses
Parties
Definitions
Grant of License
Term
Rental Fee
Payment Terms
Security Deposit
Permitted Use
Capacity Limits
Access Rights
Setup and Breakdown
Venue Rules
Health and Safety
Insurance
Liability
Indemnification
Force Majeure
Cancellation
Termination
Assignment
Notices
Compliance with Laws
Fire Safety
Noise Control
Utilities
Maintenance
Cleaning
Security
Catering
Alcohol Service
Equipment Use
Parking
Signage
Decoration
Third-Party Vendors
Recording Rights
Intellectual Property
Governing Law
Dispute Resolution
Entire Agreement
Severability
Amendments
Counterparts
Survival
Waiver
Representations and Warranties
Relevant Industries

Hospitality

Events Management

Entertainment

Corporate Services

Real Estate

Tourism

Education

Arts and Culture

Sports and Recreation

Conferences and Exhibitions

Relevant Teams

Legal

Operations

Facilities Management

Events

Sales

Risk Management

Compliance

Property Management

Business Development

Customer Relations

Relevant Roles

Events Manager

Venue Manager

Facilities Manager

Operations Director

Property Manager

Legal Counsel

Risk Manager

Compliance Officer

Contract Administrator

Event Coordinator

Sales Manager

Business Development Manager

Chief Operating Officer

Wedding Planner

Conference Coordinator

Industries
Civil Law (Miscellaneous Provisions) Act 2011: Governs various aspects of property law and civil agreements in Ireland, including provisions relevant to temporary rentals and event spaces
Safety, Health and Welfare at Work Act 2005: Sets out the main provisions for ensuring the safety of people in workplaces and public venues, including requirements for risk assessments and safety measures
Planning and Development Act 2000: Regulates the use of properties and may affect whether a space can be used for certain types of events
Fire Services Acts 1981 and 2003: Establishes fire safety requirements for public venues and event spaces, including emergency exits, fire safety equipment, and maximum occupancy limits
Public Dance Halls Act 1935: Requires licenses for premises used for public dancing and similar entertainment events
Licensing of Indoor Events Act 2003: Governs the licensing requirements for indoor events and venues, including safety measures and capacity restrictions
Consumer Protection Act 2007: Protects consumers' rights in commercial transactions and service agreements, including event space rentals
Equal Status Acts 2000-2018: Prohibits discrimination in the provision of goods and services, including venue rental, based on protected characteristics
Environmental Protection Agency Act 1992: Contains provisions relating to noise pollution and environmental impact of events
Data Protection Act 2018: Governs the collection and processing of personal data, relevant for booking systems and customer information management
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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