Spa Consent Form Template for Hong Kong

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Key Requirements PROMPT example:

Spa Consent Form

"I need a comprehensive Spa Consent Form for our new luxury hotel spa opening in Central, Hong Kong in March 2025, which will offer traditional massage, facial treatments, and hydrotherapy services, with specific emphasis on high-end clientele and tourist visitors."

Document background

The Spa Consent Form is a crucial document required for spa and wellness facilities operating in Hong Kong to legally protect both the service provider and client while ensuring compliance with local regulations. This document is essential when providing any type of spa treatment, from basic massages to advanced therapeutic procedures. It includes sections for personal information collection (governed by the PDPO), medical history, specific treatment consent, and risk acknowledgment. The form should be completed before any treatment begins and must be updated periodically or when new treatments are added. It serves as a vital risk management tool while establishing clear communication between the spa and its clients regarding treatment expectations, potential risks, and aftercare requirements.

Suggested Sections

1. Client Information: Collection of client's personal details including name, contact information, and emergency contact details

2. Personal Data Collection Statement: Statement explaining how personal data will be collected, stored, and used in compliance with Hong Kong's PDPO

3. Medical History: Comprehensive checklist of medical conditions, allergies, medications, and relevant health information

4. Treatment Consent: Specific details about the treatment(s) to be received and explicit consent for these treatments

5. Risk Acknowledgment: Statement of potential risks and side effects associated with treatments

6. Liability Waiver: Clear statement of spa's liability limitations within Hong Kong legal frameworks

7. Client Obligations: Client's responsibilities before, during, and after treatments

8. Acknowledgment and Signature: Final declaration of understanding and agreement, with space for client signature and date

Optional Sections

1. Pregnancy Declaration: Additional section for female clients to declare pregnancy status - required for spas offering prenatal treatments or treatments contraindicated during pregnancy

2. Photography Consent: Optional permission for before/after treatment photographs - particularly relevant for aesthetic treatments

3. COVID-19 Declaration: Health declaration specific to COVID-19 symptoms and exposure - recommended during pandemic conditions

4. Special Treatment Requirements: Additional consent sections for specific treatments like hot stone therapy, deep tissue massage, or aesthetic procedures

5. Insurance Information: Section for recording client's health insurance details - relevant if the spa offers medical-grade treatments

Suggested Schedules

1. Schedule A: Treatment Details: Detailed description of specific treatments offered, including duration, methods, and expected outcomes

2. Schedule B: Contraindications List: Comprehensive list of conditions that may prevent treatment or require medical clearance

3. Schedule C: Aftercare Instructions: Detailed post-treatment care instructions specific to each type of treatment

4. Schedule D: Price List: Current pricing for treatments and services offered

5. Schedule E: Cancellation Policy: Detailed explanation of booking, cancellation, and refund policies

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Beauty and Wellness

Healthcare

Hospitality

Tourism

Medical Tourism

Luxury Services

Personal Care Services

Alternative Medicine

Holistic Health

Relevant Teams

Operations

Legal

Compliance

Client Services

Wellness

Treatment

Front Office

Risk Management

Quality Assurance

Relevant Roles

Spa Manager

Spa Director

Wellness Coordinator

Massage Therapist

Esthetician

Beauty Therapist

Compliance Officer

Risk Manager

Legal Counsel

Operations Manager

Front Desk Coordinator

Client Relations Manager

Treatment Specialist

Spa Receptionist

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Authors

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