Lease Confirmation Letter Template for Hong Kong

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Key Requirements PROMPT example:

Lease Confirmation Letter

"I need a Lease Confirmation Letter for a Grade A commercial office space in Central, Hong Kong, confirming a rent increase from March 1, 2025, and acknowledging the tenant's new right to use additional common areas for corporate events."

Document background
A Lease Confirmation Letter is a critical document in Hong Kong's property leasing process, typically issued after the main lease agreement has been negotiated but before or shortly after the commencement of the lease term. This document serves to formalize and confirm the key terms agreed upon between the landlord and tenant, providing a clear and concise summary of essential lease provisions. It's particularly useful in commercial and residential leasing contexts where parties need a straightforward reference document for their lease terms. The letter should comply with Hong Kong's property laws, including the Landlord and Tenant (Consolidation) Ordinance, and may need to be stamped in accordance with the Stamp Duty Ordinance. It's commonly used when parties want to confirm modifications to existing lease terms or when providing a simplified summary of a more complex lease agreement.
Suggested Sections

1. Letter Header and Date: Formal business letter header including sender's details, recipient's details, and date

2. Reference Line: Reference to relevant lease agreement or property

3. Salutation: Appropriate greeting to the recipient

4. Property Identification: Clear identification of the leased premises

5. Lease Term Confirmation: Confirmation of the lease period, including start and end dates

6. Rental Amount: Confirmation of the agreed rental amount and payment terms

7. Key Terms Summary: Brief summary of other key terms from the lease agreement

8. Closing and Signatures: Standard closing, signature blocks for both parties

Optional Sections

1. Special Conditions: Any special or unique conditions that differ from standard lease terms, used when there are specific arrangements

2. Security Deposit: Details of security deposit if different from original agreement or if needs specific mention

3. Utilities and Services: Confirmation of responsibility for utilities and services, if requiring specific mention

4. Handover Arrangements: Specific details about property handover if relevant

5. Variations: Any variations from original lease terms that need to be documented

6. Insurance Requirements: Specific insurance requirements if different from standard terms

Suggested Schedules

1. Property Details: Detailed description of the property including address, floor area, and included fixtures/fittings

2. Inventory List: List of furniture, fixtures, and equipment included in the lease, if applicable

3. Special Terms: Any detailed special terms or conditions that require extensive explanation

4. Floor Plan: Property floor plan or layout diagram if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Retail

Commercial Office

Industrial

Hospitality

Healthcare

Education

Financial Services

Technology

Manufacturing

Logistics

Professional Services

Relevant Teams

Legal

Real Estate

Operations

Finance

Administration

Facilities Management

Property Management

Asset Management

Risk Management

Corporate Services

Relevant Roles

Property Manager

Real Estate Manager

Legal Counsel

Facilities Manager

Operations Director

Chief Financial Officer

Office Manager

Leasing Manager

Asset Manager

Real Estate Agent

Property Administrator

Contracts Manager

Legal Administrator

Company Secretary

Finance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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