Reference Request Consent Form Template for Hong Kong

The Reference Request Consent Form is a crucial document in Hong Kong's employment landscape, designed to facilitate the reference-checking process while ensuring compliance with data privacy regulations. This document becomes necessary when an individual seeks new employment and potential employers request references from previous employers. The form must comply with the Personal Data (Privacy) Ordinance (Cap. 486) and related Hong Kong regulations, which require explicit consent for the collection, use, and transfer of personal data. The document typically includes details about the scope of information that can be shared, the duration of consent, and specific parties authorized to provide and receive references. It serves to protect the interests of all parties involved - the employee, former employer, and prospective employer - by establishing clear boundaries and authorizations for reference-sharing.

1. Employee Information: Personal details of the employee including full name, former position, and employment dates

2. Consent Declaration: Clear statement that the employee gives consent for references to be provided

3. Scope of Reference: Details of what information may be shared in the reference (e.g., job performance, attendance, reason for leaving)

4. Authorized Recipients: Specification of who is authorized to receive the reference (specific companies or general authorization)

5. Duration of Consent: Period for which the consent remains valid

6. Data Privacy Notice: Statement about how the personal data will be handled in compliance with the PDPO

7. Signature Block: Space for employee signature, date, and witness signature if required