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Student Grievance Resolution Policy
"Need a Student Grievance Resolution Policy for our new online-only college launching in January 2025, with special focus on digital communication channels and virtual dispute resolution processes."
1. Purpose and Scope: Defines the policy's objectives and who it applies to
2. Definitions: Key terms used throughout the policy including types of grievances, stakeholders, and procedural terminology
3. Principles: Core values and principles underlying the grievance process including fairness, transparency, and confidentiality
4. Roles and Responsibilities: Defines who is responsible for different aspects of the process including students, staff, and administrators
5. Informal Resolution Process: Steps for resolving issues informally before escalating to formal procedures
6. Formal Grievance Procedure: Detailed steps of the formal grievance process including submission, investigation, and decision-making
7. Appeals Process: Procedure for appealing decisions including grounds for appeal and timeline
8. Timeframes: Expected timelines for each stage of the process and handling of delays
1. Group Grievances: Procedures for handling collective complaints from multiple students
2. International Student Considerations: Specific provisions and support for international students during the grievance process
3. Online Learning Provisions: Specific procedures and accommodations for distance learning students
1. Grievance Form Template: Standard form for submitting formal grievances
2. Process Flowchart: Visual representation of the grievance process from informal to formal stages
3. Contact Information: List of relevant contacts and support services for grievance handling
4. Meeting Record Templates: Standard forms for documenting grievance meetings and outcomes
5. External Resources: List of external bodies and support services for additional assistance
Authors
Complainant
Respondent
Academic Appeal
Formal Complaint
Informal Complaint
Working Days
Student
Support Person
Mediation
Resolution
Appeal Panel
Hearing
Natural Justice
Vexatious Complaint
Group Complaint
Academic Matter
Non-Academic Matter
Student Representative
Investigation
Supporting Evidence
Outcome
Remedy
Alternative Resolution
Protected Characteristics
Harassment
Discrimination
Bullying
Victimisation
Confidentiality
Academic Year
Term Time
External Review
Office of the Independent Adjudicator (OIA)
Completion of Procedures Letter
Principles of Resolution
Confidentiality
Data Protection
Time Limits
Informal Resolution
Formal Complaint Procedures
Investigation Process
Appeals Process
Support and Representation
Mediation
Group Complaints
Recording and Monitoring
Vexatious Complaints
Academic Appeals
Non-Academic Complaints
Rights and Responsibilities
Equality and Diversity
External Review
Record Keeping
Communication
Timeframes
Documentation Requirements
Alternative Resolution Methods
Third Party Involvement
Accessibility
Review and Updates
Legal Compliance
Reporting Requirements
Quality Assurance
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