Student Grievance Resolution Policy Template for England and Wales

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Key Requirements PROMPT example:

Student Grievance Resolution Policy

"Need a Student Grievance Resolution Policy for our new online-only college launching in January 2025, with special focus on digital communication channels and virtual dispute resolution processes."

Document background
The Student Grievance Resolution Policy is essential for educational institutions operating in England and Wales to establish clear, fair, and legally compliant procedures for addressing student complaints. This document becomes necessary to ensure compliance with the Office for Students (OfS) requirements, Consumer Rights Act 2015, and the Quality Assurance Agency (QAA) standards. It provides detailed guidance on handling various types of grievances, from academic concerns to discrimination complaints, while ensuring adherence to data protection regulations and equality legislation. The policy typically includes both informal and formal resolution procedures, appeals processes, and specific provisions for different student groups.
Suggested Sections

1. Purpose and Scope: Defines the policy's objectives and who it applies to

2. Definitions: Key terms used throughout the policy including types of grievances, stakeholders, and procedural terminology

3. Principles: Core values and principles underlying the grievance process including fairness, transparency, and confidentiality

4. Roles and Responsibilities: Defines who is responsible for different aspects of the process including students, staff, and administrators

5. Informal Resolution Process: Steps for resolving issues informally before escalating to formal procedures

6. Formal Grievance Procedure: Detailed steps of the formal grievance process including submission, investigation, and decision-making

7. Appeals Process: Procedure for appealing decisions including grounds for appeal and timeline

8. Timeframes: Expected timelines for each stage of the process and handling of delays

Optional Sections

1. Group Grievances: Procedures for handling collective complaints from multiple students

2. International Student Considerations: Specific provisions and support for international students during the grievance process

3. Online Learning Provisions: Specific procedures and accommodations for distance learning students

Suggested Schedules

1. Grievance Form Template: Standard form for submitting formal grievances

2. Process Flowchart: Visual representation of the grievance process from informal to formal stages

3. Contact Information: List of relevant contacts and support services for grievance handling

4. Meeting Record Templates: Standard forms for documenting grievance meetings and outcomes

5. External Resources: List of external bodies and support services for additional assistance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

Equality Act 2010: Primary legislation concerning discrimination, harassment, and equal treatment in educational settings. Ensures fair treatment of all students regardless of protected characteristics.

Human Rights Act 1998: Fundamental legislation protecting human rights and freedoms that must be respected in grievance procedures.

Data Protection Act 2018 and UK GDPR: Legislation governing how personal data must be handled during grievance procedures, including confidentiality and information sharing.

Consumer Rights Act 2015: Legislation recognizing students as consumers of education services, providing certain rights and protections in their relationship with education providers.

Higher Education and Research Act 2017: Key legislation establishing the regulatory framework for higher education, including student protection measures.

Education Act 1994: Legislation particularly relevant to students' unions and their role in representing student interests in grievance procedures.

Education (No. 2) Act 1986: Legislation regarding freedom of speech in educational institutions, which may be relevant in certain types of grievances.

Office for Students (OfS) Regulatory Framework: Regulatory requirements that higher education providers must follow, including standards for student complaints and grievances.

QAA UK Quality Code: Quality Assurance Agency's framework setting expectations for quality standards in higher education, including complaint handling.

CMA Guidance: Competition and Markets Authority guidance for higher education providers on fair treatment of students as consumers.

OIA Good Practice Framework: Office of the Independent Adjudicator's guidelines for handling student complaints and academic appeals in higher education.

ACAS Guidelines: Advisory, Conciliation and Arbitration Service guidelines providing best practices for grievance procedures.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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