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Student Complaints And Grievances Policy
"Need a Student Complaints and Grievances Policy for our new private online college launching in March 2025, with specific focus on digital learning environments and international students studying remotely."
1. Purpose and Scope: Defines the policy's objectives and who it applies to, including references to relevant legislation
2. Definitions: Key terms used throughout the policy including types of complaints, grievances, and relevant parties
3. Principles: Core values and approach to handling complaints, including fairness, timeliness, and confidentiality
4. Complaints Procedure Stages: Step-by-step process for handling complaints, from informal resolution to formal proceedings
5. Timeframes: Response times and deadlines for each stage of the complaints process
6. Rights and Responsibilities: Obligations and rights of all parties involved in the complaints process
1. International Student Provisions: Additional considerations and procedures specific to international students
2. Professional Course Requirements: Specific procedures for courses with professional body oversight and accreditation requirements
3. Group Complaints Process: Procedures for handling collective grievances and group complaints
1. Complaint Form Template: Standard form for submitting formal complaints
2. Flow Charts: Visual representation of complaints procedures and timelines
3. Contact Information: List of relevant contacts and support services for complaints handling
4. Appeal Form Template: Standard form for appealing decisions made during the complaints process
5. External Bodies Reference: Information about external appeal bodies and regulatory authorities
Authors
Complaint
Complainant
Days (Working Days)
Educational Services
Formal Complaint
Grievance
Informal Resolution
Institution
Mediation
Natural Justice
Office of the Independent Adjudicator (OIA)
Outcome
Party/Parties
Personal Data
Reasonable Adjustments
Representative
Resolution
Staff Member
Student
Student Union
Support Person
Third Party
Vexatious Complaint
Vulnerable Student
Principles of Complaints Handling
Confidentiality
Data Protection
Equality and Diversity
Informal Resolution
Formal Complaints Procedure
Investigation Process
Timeframes and Deadlines
Appeals Process
External Review
Support and Representation
Vexatious Complaints
Record Keeping
Monitoring and Reporting
Group Complaints
Anonymous Complaints
Third Party Complaints
Alternative Resolution Methods
Rights and Responsibilities
Communication Standards
Accessibility
Review and Amendment
Related Policies
Emergency Procedures
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