Student Complaints And Grievances Policy Template for England and Wales

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Key Requirements PROMPT example:

Student Complaints And Grievances Policy

"Need a Student Complaints and Grievances Policy for our new private online college launching in March 2025, with specific focus on digital learning environments and international students studying remotely."

Document background
The Student Complaints and Grievances Policy is essential for educational institutions operating under England and Wales jurisdiction to maintain fair and transparent procedures for addressing student concerns. This document is required to ensure compliance with the Office for Students (OfS) regulatory framework, the QAA Quality Code, and relevant consumer protection legislation. It provides clear guidelines for handling complaints, from informal resolution to formal procedures, and includes provisions for appeals and external review processes. The policy helps institutions demonstrate their commitment to student rights and fair treatment while managing risks and maintaining educational standards.
Suggested Sections

1. Purpose and Scope: Defines the policy's objectives and who it applies to, including references to relevant legislation

2. Definitions: Key terms used throughout the policy including types of complaints, grievances, and relevant parties

3. Principles: Core values and approach to handling complaints, including fairness, timeliness, and confidentiality

4. Complaints Procedure Stages: Step-by-step process for handling complaints, from informal resolution to formal proceedings

5. Timeframes: Response times and deadlines for each stage of the complaints process

6. Rights and Responsibilities: Obligations and rights of all parties involved in the complaints process

Optional Sections

1. International Student Provisions: Additional considerations and procedures specific to international students

2. Professional Course Requirements: Specific procedures for courses with professional body oversight and accreditation requirements

3. Group Complaints Process: Procedures for handling collective grievances and group complaints

Suggested Schedules

1. Complaint Form Template: Standard form for submitting formal complaints

2. Flow Charts: Visual representation of complaints procedures and timelines

3. Contact Information: List of relevant contacts and support services for complaints handling

4. Appeal Form Template: Standard form for appealing decisions made during the complaints process

5. External Bodies Reference: Information about external appeal bodies and regulatory authorities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Industries

Equality Act 2010: Primary legislation ensuring equal treatment and preventing discrimination based on protected characteristics in educational settings

Data Protection Act 2018 and UK GDPR: Legislation governing how personal data must be handled, processed and protected during the complaints process

Human Rights Act 1998: Ensures fundamental rights are respected throughout the complaints process, including right to fair hearing

Consumer Rights Act 2015: Protects students as consumers of higher education services and ensures fair treatment in service delivery

Higher Education and Research Act 2017: Framework legislation for higher education regulation and student protection in England

Education Act 1994: Legislation governing aspects of higher education including requirements for student unions

Office for Students (OfS) Regulatory Framework: Regulatory requirements that higher education providers must follow, including complaint handling standards

QAA UK Quality Code: Standards and guidelines for maintaining academic quality and standards in higher education

CMA Higher Education Guidance: Consumer protection guidelines specific to higher education providers

OIA Good Practice Framework: Guidelines for handling student complaints and academic appeals in higher education

UK Professional Standards Framework: Standards for teaching and learning support in higher education, relevant for teaching-related complaints

Natural Justice Principles: Legal principles ensuring fair decision-making, including right to be heard and absence of bias

Student Contract Requirements: Institution-specific terms and conditions governing the relationship between student and institution

Academic Regulations: Institution-specific rules governing academic matters and related complaints

Student Protection Plan: Required document outlining how student interests are protected during significant changes

Access and Participation Plan: Document detailing how the institution ensures equality of opportunity in higher education

Safeguarding Legislation: Laws protecting vulnerable students and ensuring their safety during the complaints process

Mental Health Framework: Guidelines for supporting students with mental health concerns during complaints procedures

International Student Regulations: Specific requirements for handling complaints from international students, including visa implications

Professional Body Requirements: Standards and procedures required by relevant professional bodies for complaints in professional courses

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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