Compliments And Complaints Policy Template for England and Wales

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Compliments And Complaints Policy

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Compliments And Complaints Policy

"I need a Compliments and Complaints Policy for my private healthcare clinic in Cardiff, which must comply with NHS Wales standards and include specific procedures for handling sensitive medical information."

Document background
The Compliments and Complaints Policy is essential for organizations operating in England and Wales to demonstrate their commitment to service excellence and continuous improvement. This document provides a structured approach to receiving, investigating, and responding to feedback, ensuring compliance with relevant legislation including the Consumer Rights Act 2015 and Data Protection Act 2018. It helps organizations maintain transparency, accountability, and consistent standards in handling both positive and negative feedback.
Suggested Sections

1. Purpose and Scope: Outlines the policy's objectives and who it applies to

2. Definitions: Defines key terms used throughout the policy including what constitutes a complaint and compliment

3. Principles: Core values and principles governing complaint handling and feedback management

4. Complaint Process: Step-by-step procedure for handling complaints, including stages of escalation

5. Timeframes: Response times and deadlines for different stages of complaint handling

6. Recording and Monitoring: How complaints and compliments are documented and tracked

Optional Sections

1. Industry-Specific Procedures: Additional procedures specific to regulated industries such as healthcare, financial services, or education

2. External Resolution: Procedures for escalating complaints to external bodies such as ombudsmen or regulators

3. Special Categories: Specific procedures for handling complaints from vulnerable individuals or concerning sensitive matters

Suggested Schedules

1. Complaint Form Template: Standard form for logging formal complaints

2. Process Flowchart: Visual representation of the complaint handling process

3. Contact Information: List of relevant contact points and escalation routes

4. Response Templates: Standard templates for acknowledging and responding to complaints and compliments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Data Protection Act 2018 and UK GDPR: Essential legislation governing how personal information must be handled during the complaints process, ensuring data protection principles are followed and individual privacy rights are respected

Equality Act 2010: Ensures the complaints handling process is non-discriminatory and accessible to all, protecting individuals against discrimination based on protected characteristics

Consumer Rights Act 2015: Fundamental legislation for handling consumer complaints, defining consumer rights and business obligations in the provision of goods and services

Freedom of Information Act 2000: Relevant for public bodies, governing the right to access recorded information held by public authorities and how information requests should be handled

NHS Complaints Regulations 2009: Specific regulations for healthcare organizations, setting out requirements for handling complaints within the NHS and healthcare settings

Financial Conduct Authority Rules: Regulatory framework for financial services companies, including specific requirements for complaint handling in the financial sector

Education Act 2002: Legislative framework for handling complaints within educational institutions, including specific procedures for schools and educational bodies

Care Act 2014: Legislation governing complaints handling in social care settings, ensuring proper procedures for addressing concerns about care services

Alternative Dispute Resolution Regulations 2015: Framework for alternative dispute resolution procedures in consumer disputes, providing guidelines for out-of-court resolution mechanisms

Limitation Act 1980: Sets statutory time limits for different types of complaints and legal actions, important for establishing complaint submission deadlines

Human Rights Act 1998: Ensures complaints procedures respect fundamental human rights, including the right to fair treatment and due process

BS ISO 10002: British Standard providing guidelines for complaints handling in organizations, offering best practice framework for complaint management systems

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Handling Complaints Policy

find out more

Dental Complaints Policy

find out more

Complaints Handling Policy

find out more

Complaint Process Policy

find out more

Client Complaint Policy

find out more

Care Home Complaints Policy

find out more

Dealing With Complaints Policy Childcare

A mandatory policy document for childcare providers in England and Wales that outlines procedures for handling and resolving complaints in accordance with EYFS and Ofsted requirements.

find out more

Complaints And Appeals Policy

A formal document outlining complaint handling and appeals procedures under English and Welsh law.

find out more

Student Complaints And Grievances Policy

An England and Wales policy document establishing procedures for handling student complaints and grievances in educational institutions.

find out more

Participant Complaint Management Policy

An English and Welsh law-compliant policy document establishing procedures for managing participant complaints and their resolution.

find out more

Student Grievance Resolution Policy

A formal policy document outlining procedures for handling student complaints in educational institutions under English and Welsh law.

find out more

Compliments And Complaints Policy

A policy document governed by English and Welsh law that establishes procedures for handling customer feedback and complaints.

find out more

Student Complaint Policy

A policy document governing student complaint procedures in educational institutions under England and Wales jurisdiction.

find out more

Complaints And Compliments Policy

A formal policy document outlining procedures for handling complaints and compliments under England and Wales law.

find out more

Consumer Complaint Policy

A formal policy document outlining complaint handling procedures under English and Welsh law, ensuring consumer rights protection and regulatory compliance.

find out more

Complaint Resolution Policy

A formal policy document outlining procedures for handling customer complaints under English and Welsh law.

find out more

Complaints Management Policy

A formal policy document outlining complaint handling procedures under English and Welsh law.

find out more

Anonymous Complaint Policy

A policy document governed by English and Welsh law that establishes procedures for handling anonymous complaints while protecting complainant confidentiality.

find out more

Customer Complaint Policy

A formal policy document governing customer complaint handling procedures under English and Welsh law.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.