The Leaving Apartment Letter (Kündigungsschreiben) is a crucial document in German residential tenancy law, required whenever a tenant wishes to formally terminate their lease agreement. This document must be drafted in accordance with the German Civil Code (BGB), particularly sections §568 and §573c, which govern the form requirements and notice periods respectively. The letter serves multiple purposes: it provides official notice of termination, establishes the intended moving-out date, and initiates the process for final apartment inspection and security deposit return. It should be sent via registered mail (Einschreiben) to ensure proof of delivery and must be received by the landlord within the statutory notice period, typically three months before the intended termination date. The document forms the legal basis for ending the tenancy and protecting both parties' rights during the termination process.
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1. Sender Details: Full name and current address of the tenant
2. Recipient Details: Landlord's or property management company's full name and address
3. Date: Current date of writing the letter
4. Subject Line: Clear indication that this is a termination notice (Kündigung des Mietvertrags)
5. Property Identification: Complete address of the rental property, including apartment number if applicable
6. Termination Declaration: Clear statement of intent to terminate the lease, citing the specific termination date
7. Notice Period Confirmation: Confirmation that the statutory notice period is being observed
8. Handover Request: Request for appointment to conduct final property inspection and key handover
9. Closing: Professional closing phrase, space for signature
10. Signature: Tenant's signature and printed name
1. Contract Reference: Reference to the original rental contract date and any relevant amendments, used when there have been contract modifications
2. Forwarding Address: New address for future correspondence, included when moving to a new residence
3. Security Deposit: Request for return of security deposit, included when a deposit was paid
4. Special Circumstances: Explanation of extraordinary termination reasons, used only in cases of early termination
5. Utility Readings: Request for final utility readings scheduling, included when utilities are part of the contract
6. Access Authorization: Authorization for property viewings by potential new tenants, included if required by contract or requested by landlord
1. Copy of Rental Agreement: Copy of the original rental contract for reference
2. Previous Correspondence: Copies of any relevant previous communication with the landlord
3. Property Condition Photos: Current dated photos documenting the property's condition (recommended)
4. Utility Account Information: List of utility providers and account numbers for final billing
5. Registered Mail Receipt: Proof of sending the termination notice (Einschreiben mit Rückschein)
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