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Incident Response Form

Incident Response Form Template for Germany

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Key Requirements PROMPT example:

Incident Response Form

"I need an Incident Response Form that complies with German BDSG and GDPR requirements for our healthcare organization, with specific sections for patient data breaches and integration with our existing ISO 27001 compliance framework."

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Document background
The Incident Response Form serves as a critical documentation tool for organizations operating under German jurisdiction to report and track security incidents in accordance with legal requirements. This standardized form ensures compliance with multiple regulatory frameworks, including the EU GDPR, German Federal Data Protection Act (BDSG), and IT Security Act 2.0. The form is designed to capture essential information about security incidents, from initial detection through response actions, while meeting strict documentation requirements for various types of incidents. It is particularly important for organizations subject to German regulatory oversight, as it incorporates specific reporting requirements mandated by the Federal Office for Information Security (BSI) and other regulatory bodies. The Incident Response Form should be used immediately upon detection of any security incident to ensure timely notification and proper documentation of all relevant details.
Suggested Sections

1. Incident Reporter Details: Information about the person reporting the incident, including name, position, contact details, and department

2. Incident Detection Information: Date, time, and method of incident detection, including who discovered it and how it was initially identified

3. Incident Classification: Severity level, type of incident (e.g., data breach, system outage, malware), and initial impact assessment

4. Affected Systems/Data: Details of affected systems, applications, or data, including whether personal data is involved (GDPR relevance)

5. Incident Description: Detailed description of the incident, including known cause, scope, and current status

6. Initial Response Actions: Actions already taken to contain or respond to the incident, including timestamp of each action

7. Notifications Made: List of internal and external stakeholders already notified, including timestamps

8. Business Impact: Assessment of actual and potential impact on business operations, customers, and data subjects

Optional Sections

1. GDPR Breach Assessment: Additional section required when personal data is involved, including risk assessment for data subjects and 72-hour notification requirement tracking

2. Critical Infrastructure Impact: Required for organizations falling under IT-Sicherheitsgesetz 2.0, detailing impact on critical infrastructure services

3. Financial Sector Details: Additional section for financial institutions subject to KWG requirements

4. Third-Party Involvement: Section for incidents involving third-party vendors or service providers

5. Insurance Notification Details: Section for capturing information required for cyber insurance claims

Suggested Schedules

1. Incident Response Checklist: Step-by-step checklist for ensuring all required response actions are completed

2. Evidence Collection Log: Detailed log of all evidence collected related to the incident

3. Communication Log: Record of all internal and external communications regarding the incident

4. Technical Details Appendix: Detailed technical information about the incident, including logs, affected IP addresses, and system details

5. Regulatory Notification Requirements: Matrix of notification requirements based on incident type and affected data/systems

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Incident
Security Breach
Data Breach
Personal Data
Special Categories of Personal Data
Affected Systems
Critical Infrastructure
Response Actions
Containment Measures
Data Subject
Controller
Processor
Supervisory Authority
BSI
Incident Reporter
Response Team
Impact Level
Root Cause
Business Impact
Technical Controls
Incident Timeline
Evidence
Mitigation Measures
Recovery Actions
Notification Requirements
Risk Level
Affected Assets
Compromise Indicators
System Vulnerability
Security Controls
Incident Classification
Data Protection Officer
Information Security Officer
Business Continuity
Incident Status
Relevant Industries

Financial Services

Healthcare

Technology

Manufacturing

Energy

Telecommunications

Public Sector

Transportation

Retail

Professional Services

Critical Infrastructure

Education

Relevant Teams

Information Security

IT Operations

Legal & Compliance

Risk Management

Data Protection

Security Operations Center

Internal Audit

Crisis Management

Corporate Communications

Human Resources

Executive Leadership

Relevant Roles

Chief Information Security Officer

Data Protection Officer

IT Security Manager

Risk Manager

Compliance Officer

Security Incident Response Lead

Information Security Analyst

IT Operations Manager

Chief Technology Officer

Legal Counsel

Privacy Manager

Security Operations Center Analyst

Chief Information Officer

Audit Manager

Information Security Director

Industries
EU General Data Protection Regulation (GDPR): Requires documentation and notification of personal data breaches within 72 hours. Articles 33 and 34 specifically address breach notification requirements and documentation.
German Federal Data Protection Act (BDSG): National implementation of GDPR with additional German-specific requirements for data protection and breach handling.
IT Security Act 2.0 (IT-Sicherheitsgesetz 2.0): Establishes requirements for incident reporting and security measures, particularly for critical infrastructure operators and companies of special public interest.
German Banking Act (KWG): Contains specific incident reporting requirements for financial institutions, including cyber incidents affecting banking operations.
BSI Act (BSIG): Defines the role of the Federal Office for Information Security (BSI) and reporting obligations for security incidents affecting critical infrastructure.
German Commercial Code (HGB): Contains general documentation requirements for business incidents that could affect company operations and accounting.
NIS Directive Implementation in German Law: Requirements for operators of essential services and digital service providers regarding incident reporting and security measures.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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