Government Job Joining Letter Template for Germany

The Government Job Joining Letter is a crucial document in German public administration, used when appointing new employees to positions within federal, state, or municipal government services. It serves as the official appointment document that formally establishes the employment relationship between the government authority and the new employee. The letter must comply with German civil service legislation, including the Bundesbeamtengesetz (BBG) and relevant public service regulations. It contains detailed information about the appointment, including position details, salary grade, probation period, reporting structure, and basic terms of service. This document is particularly important as it forms part of the official employment record and must meet specific legal requirements for public sector appointments in Germany.

1. Official Letterhead: Government department/agency details, including official seal and address

2. Reference Number: Unique identifier for the appointment

3. Date: Date of issue of the joining letter

4. Recipient Details: Full name and address of the appointee

5. Subject Line: Clear indication that this is an appointment letter (Joining Letter/Ernennungsurkunde)

6. Appointment Details: Position title, grade/level, and department

7. Effective Date: Start date of the appointment

8. Salary Information: Pay grade, basic salary, and applicable allowances

9. Probation Period: Duration and terms of the probationary period

10. Reporting Details: First day reporting time, location, and supervising officer

11. Basic Terms: Reference to working hours, leave entitlements, and core conditions

12. Acceptance Requirements: Instructions for accepting the position and deadline

13. Authorizing Signature: Signature of the appointing authority with official stamp