Letter Of Regret For Job Template for Germany

The Letter of Regret for Job is an essential business document used in the German employment context to formally communicate a negative hiring decision to job applicants. It is typically issued following the evaluation of job applications or after interviews when a candidate is not selected for the position. The document must adhere to German legal requirements, including the General Equal Treatment Act (AGG) for non-discrimination, GDPR for data protection, and general business communication standards under German civil law. The letter should maintain professional courtesy while clearly communicating the decision, and may include optional elements such as feedback or information about future opportunities. It serves both as a professional courtesy and a legal record of the hiring decision.

1. Recipient Details: Full name and address of the candidate

2. Reference Line: Job reference number, position title, and application date

3. Salutation: Professional greeting using the candidate's name

4. Acknowledgment: Thank the candidate for their application and interest in the company

5. Decision Communication: Clear but gentle communication of the negative decision

6. Professional Courtesy: Wish the candidate success in their future endeavors

7. Closing: Professional closing phrase and signature block with company details