Internship Joining Letter Generator for Germany

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Key Requirements PROMPT example:

Internship Joining Letter

"I need an Internship Joining Letter for a 6-month mandatory university internship in our Berlin software development office, starting March 2025, with a hybrid working arrangement and specific provisions for the intern's university project requirements."

Document background
The Internship Joining Letter is a crucial document used in German business practice to formalize internship arrangements and ensure compliance with German labor laws. It serves as both an offer letter and, upon acceptance, a binding document that outlines the terms of the internship relationship. This document is essential for both mandatory internships (required as part of educational programs) and voluntary internships, with specific provisions varying based on the type of internship. The letter must comply with various German regulations, including the Berufsbildungsgesetz (BBiG) for vocational training aspects, Mindestlohngesetz (MiLoG) for compensation requirements, and Nachweisgesetz (NachwG) for documentation requirements. It should be issued before or at the beginning of the internship and includes essential information about working conditions, supervision, training objectives, and any compensation or benefits offered.
Suggested Sections

1. Company Header and Date: Official company letterhead with full legal entity name, address, and date of issuance

2. Intern's Personal Information: Full name and address of the intern

3. Subject Line: Clear indication that this is an internship offer/joining letter

4. Welcome Statement: Formal welcome and confirmation of internship offer

5. Position Details: Internship role title, department, and reporting relationship

6. Duration and Dates: Start date, end date, and total duration of the internship

7. Working Hours: Regular working hours, break times, and weekly schedule as per ArbZG

8. Location: Primary work location and any flexibility arrangements if applicable

9. Compensation: Details of stipend/salary (if applicable) and payment schedule, considering MiLoG requirements

10. Leave Entitlement: Vacation days and sick leave policies as per BUrlG

11. Training and Supervision: Overview of training provided and supervision arrangements

12. Confidentiality: Basic confidentiality obligations

13. Closing: Acceptance instructions and welcome message

14. Signatures: Space for company representative signature and intern's acceptance

Optional Sections

1. Benefits: Include when offering additional benefits like meal allowances, transport allowance, or insurance coverage

2. Educational Integration: Include for mandatory internships as part of education, specifying coordination with educational institution

3. Remote Work Provisions: Include if remote work is permitted, specifying conditions and arrangements

4. Special Projects: Include when specific projects or responsibilities are predetermined

5. Language Requirements: Include when working language differs from German or multiple languages are required

6. Youth Protection Provisions: Include when intern is under 18, specifying additional protections under JArbSchG

Suggested Schedules

1. Job Description: Detailed outline of internship responsibilities and learning objectives

2. Company Policies: Reference to or summary of relevant company policies (work rules, code of conduct, etc.)

3. Training Schedule: If applicable, outline of structured training program or orientation schedule

4. Educational Institution Agreement: For mandatory internships, agreement or coordination details with educational institution

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Professional Services

Media and Entertainment

Automotive

Energy

Telecommunications

Construction

Research and Development

Non-Profit

Public Sector

Relevant Teams

Human Resources

Legal

Training and Development

Recruitment

People Operations

Department Hosting the Intern

Talent Acquisition

Learning and Development

Compliance

Employee Relations

Relevant Roles

Intern

HR Manager

HR Director

Legal Counsel

Department Manager

Hiring Manager

Training Coordinator

HR Business Partner

Recruitment Manager

People Operations Manager

Internship Program Coordinator

Talent Acquisition Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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