Unpaid Internship Offer Letter Template for Germany

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Key Requirements PROMPT example:

Unpaid Internship Offer Letter

"I need an Unpaid Internship Offer Letter for a 3-month mandatory university internship in our software development department, starting March 2025, that complies with German law and includes specific provisions for handling intellectual property rights for coding projects."

Document background
The Unpaid Internship Offer Letter is a crucial document used in Germany when offering educational internship positions that qualify for unpaid status under German law. It is typically used for mandatory study-related internships, voluntary internships lasting less than three months, or orientation internships, as these categories are exempt from minimum wage requirements under the MiLoG. The document must carefully outline the educational nature of the position, learning objectives, and working conditions to comply with German labor laws. It serves as an official record of the internship terms and demonstrates compliance with legal requirements regarding working hours, insurance, and workplace safety. This document is particularly important for educational institutions, companies offering training opportunities, and students seeking practical experience as part of their studies.
Suggested Sections

1. Letterhead and Date: Company letterhead with full legal entity name, address, and date of the letter

2. Recipient Details: Full name and address of the intern

3. Subject Line: Clear indication that this is an internship offer

4. Opening: Personalized greeting and reference to previous discussions or application

5. Internship Position: Clear designation of the role, department, and reporting structure

6. Duration and Schedule: Start date, end date, and weekly working hours

7. Educational Purpose: Description of learning objectives and connection to studies/education

8. Working Conditions: Location, working hours, breaks, and any workplace regulations

9. Supervision: Name and position of the designated supervisor

10. Insurance and Legal Status: Clarification of insurance requirements and legal status as an intern

11. Confidentiality: Basic confidentiality requirements

12. Acceptance Terms: Instructions for accepting the offer and deadline for response

13. Closing: Professional closing, signature lines for authorized representative

Optional Sections

1. Benefits: Any additional benefits provided (e.g., meal vouchers, travel expenses) - include if any such benefits are offered

2. Equipment Provision: Details of any equipment or resources provided - include if specific equipment will be provided

3. Housing Information: Information about accommodation or housing allowance - include for international interns or if housing support is provided

4. Visa Requirements: Information about necessary visa/work permits - include for international interns

5. Academic Requirements: Specific academic documentation or reporting requirements - include for mandatory university internships

6. Project Description: Detailed description of specific projects or responsibilities - include if already defined

Suggested Schedules

1. Internship Plan: Detailed week-by-week or month-by-month plan of learning objectives and activities

2. Company Policies: Relevant excerpts from company policies applicable to interns

3. Required Documentation: List of documents required from the intern (e.g., enrollment certificate, insurance proof)

4. Emergency Contact Form: Template for emergency contact information to be completed by the intern

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Non-Profit

Media and Entertainment

Retail

Professional Services

Research and Development

Public Sector

Environmental Services

Tourism and Hospitality

Creative Industries

Relevant Teams

Human Resources

Legal

Recruitment

Talent Acquisition

Personnel Administration

Learning and Development

Compliance

Employee Relations

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Hiring Manager

Department Head

Internship Coordinator

Training Manager

Recruitment Specialist

HR Business Partner

Talent Acquisition Manager

Personnel Administrator

HR Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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