Dispatch Authorization Form Template for Switzerland

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Key Requirements PROMPT example:

Dispatch Authorization Form

"I need a Dispatch Authorization Form under Swiss law for our pharmaceutical company to authorize our logistics partner to handle all customs clearance and shipping documentation for vaccine exports, with the authorization period running from January 1, 2025 to December 31, 2025."

Document background

The Dispatch Authorization Form is a critical document used in Swiss business operations to delegate authority for handling shipping, logistics, and customs-related activities. This document is essential when companies need to authorize external parties or specific employees to act on their behalf in matters related to dispatch and customs clearance. The form must comply with Swiss federal laws, including the Swiss Code of Obligations, Customs Act, and data protection regulations. It typically includes comprehensive details about the scope of authorization, validity period, and specific powers granted, enabling smooth operations while maintaining legal compliance and clear accountability. The authorization can cover domestic shipments within Switzerland or international dispatches, and may be required by customs authorities, shipping companies, and other logistics partners.

Suggested Sections

1. Company Information: Details of the authorizing company including full legal name, address, and registration numbers

2. Authorized Representative Details: Information about the person/entity being authorized to handle dispatch activities

3. Scope of Authorization: Specific activities and transactions the representative is authorized to perform

4. Duration of Authority: Validity period of the authorization, including start and end dates

5. Declaration: Formal statement confirming the authorization and accepting responsibility for the representative's actions

6. Signature Block: Space for authorized signatories with full names, titles, and date

Optional Sections

1. Special Instructions: Used when specific handling instructions or restrictions need to be included

2. Additional Authorized Persons: Include when multiple individuals need to be authorized with different levels of authority

3. Customs Registration Details: Required when the form will be used for international shipments

4. Value Limitations: Include when setting specific monetary limits on authorized transactions

5. Emergency Contact Information: Used when 24/7 contact details are required for urgent situations

Suggested Schedules

1. List of Authorized Products: Detailed list of products/goods covered by the authorization

2. Specimen Signatures: Sample signatures of all authorized persons for verification purposes

3. Required Documentation Checklist: List of documents that must accompany each dispatch

4. Terms and Conditions: Standard terms and conditions governing the authorization

5. Authorization Matrix: Table showing different levels of authority for different types of transactions or values

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Logistics and Transportation

International Trade

Retail

Pharmaceuticals

Chemical Industry

Electronics

Automotive

Food and Beverage

Luxury Goods

Relevant Teams

Logistics

Supply Chain

Shipping

Customs Compliance

Export Control

Warehouse Operations

Transport Operations

Trade Compliance

Dispatch Operations

Legal

Relevant Roles

Logistics Manager

Supply Chain Director

Customs Compliance Officer

Shipping Coordinator

Export Control Manager

Warehouse Manager

Transport Operations Supervisor

Trade Compliance Specialist

Dispatch Manager

Logistics Operations Director

Supply Chain Compliance Manager

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Authors

Alex Denne

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