Catering Agreement Template for Switzerland

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Key Requirements PROMPT example:

Catering Agreement

"I need a Catering Agreement for our tech company's annual conference in Zurich, scheduled for March 15, 2025, where we'll need full-service catering for 500 attendees including breakfast, lunch, and evening reception, with specific requirements for international cuisine and dietary restrictions."

Document background
The Catering Agreement is essential for any business arrangement involving professional food service provision in Switzerland. It is typically used when engaging a catering service for corporate events, private functions, institutional food service, or ongoing catering arrangements. The document ensures compliance with Swiss federal and cantonal regulations, particularly the Federal Food Safety and Consumer Products Law (LMG) and relevant provisions of the Swiss Code of Obligations. It covers crucial elements such as service scope, food safety standards, liability allocation, pricing structures, and operational requirements. This agreement is particularly important given Switzerland's strict food safety and hygiene regulations, and it helps establish clear expectations and responsibilities for both the caterer and the client while providing legal protection for all parties involved.
Suggested Sections

1. Parties: Identification of the caterer and the client, including full legal names, addresses, and registration details

2. Background: Context of the agreement and brief description of the catering services required

3. Definitions: Key terms used throughout the agreement including 'Services', 'Venue', 'Event Date', 'Menu', etc.

4. Scope of Services: Detailed description of catering services, including food preparation, service style, staffing, and equipment

5. Term and Event Details: Duration of agreement, specific event dates, times, and venue details

6. Menu and Food Services: Agreed menu items, dietary requirements, portion sizes, and food quality standards

7. Pricing and Payment Terms: Service costs, payment schedule, deposit requirements, and additional charges

8. Caterer's Obligations: Responsibilities including food safety, hygiene standards, licenses, and staff management

9. Client's Obligations: Client responsibilities including venue access, facilities provision, and cooperation requirements

10. Food Safety and Hygiene: Compliance with Swiss food safety regulations and hygiene standards

11. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions

12. Termination: Conditions for termination, notice requirements, and consequences of termination

13. Force Majeure: Provisions for unforeseen circumstances preventing service delivery

14. General Provisions: Standard clauses including notices, amendments, and governing law

Optional Sections

1. Equipment and Rentals: Details of equipment provided by caterer, used when equipment rental is part of the service

2. Beverage Services: Specific provisions for alcohol service and licensing, required when alcohol service is included

3. Sustainability Practices: Environmental considerations and waste management, included when specifically requested

4. Staff Uniforms and Presentation: Requirements for staff appearance and uniforms, included for formal events

5. Intellectual Property: Protection of recipes and presentation designs, included when unique or signature dishes are involved

6. Exclusivity: Terms regarding exclusive catering rights, included when caterer is sole provider

7. Marketing Rights: Permission to use event photos/references, included when marketing rights are negotiated

Suggested Schedules

1. Schedule A - Menu and Pricing: Detailed menu items, quantities, and associated pricing

2. Schedule B - Service Timeline: Detailed timeline of setup, service, and breakdown times

3. Schedule C - Equipment List: Comprehensive list of equipment to be provided by the caterer

4. Schedule D - Staffing Plan: Details of staff numbers, roles, and responsibilities

5. Schedule E - Food Safety Certificates: Copies of relevant food safety and hygiene certificates

6. Schedule F - Insurance Certificates: Proof of required insurance coverage

7. Appendix 1 - Venue Requirements: Specific venue rules and requirements affecting catering services

8. Appendix 2 - Special Dietary Requirements: Details of any special dietary needs and allergen information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Hospitality

Food Service

Events Management

Corporate Services

Education

Healthcare

Entertainment

Tourism

Facilities Management

Business Services

Relevant Teams

Legal

Procurement

Operations

Risk and Compliance

Facilities Management

Events

Food Services

Commercial

Finance

Health and Safety

Relevant Roles

Procurement Manager

Events Manager

Facility Manager

Catering Manager

Operations Director

Contract Manager

Food Service Director

Legal Counsel

Risk Manager

Compliance Officer

Executive Chef

General Manager

Client Relations Manager

Project Manager

Commercial Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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