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Catering Agreement
"I need a Catering Agreement for our tech company's annual conference in Zurich, scheduled for March 15, 2025, where we'll need full-service catering for 500 attendees including breakfast, lunch, and evening reception, with specific requirements for international cuisine and dietary restrictions."
1. Parties: Identification of the caterer and the client, including full legal names, addresses, and registration details
2. Background: Context of the agreement and brief description of the catering services required
3. Definitions: Key terms used throughout the agreement including 'Services', 'Venue', 'Event Date', 'Menu', etc.
4. Scope of Services: Detailed description of catering services, including food preparation, service style, staffing, and equipment
5. Term and Event Details: Duration of agreement, specific event dates, times, and venue details
6. Menu and Food Services: Agreed menu items, dietary requirements, portion sizes, and food quality standards
7. Pricing and Payment Terms: Service costs, payment schedule, deposit requirements, and additional charges
8. Caterer's Obligations: Responsibilities including food safety, hygiene standards, licenses, and staff management
9. Client's Obligations: Client responsibilities including venue access, facilities provision, and cooperation requirements
10. Food Safety and Hygiene: Compliance with Swiss food safety regulations and hygiene standards
11. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions
12. Termination: Conditions for termination, notice requirements, and consequences of termination
13. Force Majeure: Provisions for unforeseen circumstances preventing service delivery
14. General Provisions: Standard clauses including notices, amendments, and governing law
1. Equipment and Rentals: Details of equipment provided by caterer, used when equipment rental is part of the service
2. Beverage Services: Specific provisions for alcohol service and licensing, required when alcohol service is included
3. Sustainability Practices: Environmental considerations and waste management, included when specifically requested
4. Staff Uniforms and Presentation: Requirements for staff appearance and uniforms, included for formal events
5. Intellectual Property: Protection of recipes and presentation designs, included when unique or signature dishes are involved
6. Exclusivity: Terms regarding exclusive catering rights, included when caterer is sole provider
7. Marketing Rights: Permission to use event photos/references, included when marketing rights are negotiated
1. Schedule A - Menu and Pricing: Detailed menu items, quantities, and associated pricing
2. Schedule B - Service Timeline: Detailed timeline of setup, service, and breakdown times
3. Schedule C - Equipment List: Comprehensive list of equipment to be provided by the caterer
4. Schedule D - Staffing Plan: Details of staff numbers, roles, and responsibilities
5. Schedule E - Food Safety Certificates: Copies of relevant food safety and hygiene certificates
6. Schedule F - Insurance Certificates: Proof of required insurance coverage
7. Appendix 1 - Venue Requirements: Specific venue rules and requirements affecting catering services
8. Appendix 2 - Special Dietary Requirements: Details of any special dietary needs and allergen information
Authors
Services
Caterer
Client
Event
Event Date
Venue
Menu
Special Dietary Requirements
Service Period
Service Staff
Equipment
Consumables
Force Majeure
Deposit
Service Fee
Additional Charges
Minimum Guest Count
Final Guest Count
Setup Time
Service Time
Breakdown Time
Food Safety Standards
Hygiene Regulations
Health Certificates
Allergens
Approved Suppliers
Business Day
Cancellation Fee
Confidential Information
Contract Price
Effective Date
Food and Beverage Items
Insurance Requirements
Intellectual Property
License
Notice
Payment Schedule
Permits
Quality Standards
Schedule of Services
Service Level Requirements
Staff Uniforms
Term
Working Hours
Waste Management
Governing Law
Dispute Resolution
Service Provision
Payment Terms
Health and Safety
Food Safety
Quality Standards
Staff and Personnel
Equipment and Materials
Venue Access
Insurance
Liability
Indemnification
Force Majeure
Termination
Confidentiality
Data Protection
Intellectual Property
Assignment
Subcontracting
Notices
Amendment
Severability
Waiver
Performance Standards
Compliance with Laws
Service Level Requirements
Cancellation
Default
Warranties
Pricing and Fees
Variation
Audit Rights
Hygiene Standards
Emergency Procedures
Reporting Requirements
Guest Numbers
Menu Changes
Storage and Transportation
Waste Management
Environmental Requirements
License and Permits
Hospitality
Food Service
Events Management
Corporate Services
Education
Healthcare
Entertainment
Tourism
Facilities Management
Business Services
Legal
Procurement
Operations
Risk and Compliance
Facilities Management
Events
Food Services
Commercial
Finance
Health and Safety
Procurement Manager
Events Manager
Facility Manager
Catering Manager
Operations Director
Contract Manager
Food Service Director
Legal Counsel
Risk Manager
Compliance Officer
Executive Chef
General Manager
Client Relations Manager
Project Manager
Commercial Director
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