Exit Letter To Employee Template for United Arab Emirates

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Key Requirements PROMPT example:

Exit Letter To Employee

"I need an Exit Letter To Employee for a senior manager in our Dubai office who has resigned, with the last working day being March 15, 2025, ensuring compliance with UAE Labor Law and including clauses about non-compete obligations and final settlement details."

Document background
The Exit Letter To Employee is a critical document required under UAE employment law that formally documents the termination of an employment relationship. It serves multiple purposes: confirming the end of employment, documenting the final working day, acknowledging notice period completion, and referencing final settlements. This document is essential for compliance with UAE Labor Law (Federal Decree-Law No. 33 of 2021) and is typically issued after notice of termination has been given (whether by employer or employee) and before the final settlement is processed. The Exit Letter To Employee is particularly important in the UAE context as it's often required for visa cancellation procedures, bank documentation, and future employment verification. It should be drafted carefully to ensure it includes all necessary information while maintaining professional tone and legal compliance.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead including full legal name, address, and contact details, with current date

2. Employee Details: Full name, employee ID, designation, and department of the employee

3. Reference Line: Clear subject line indicating this is an exit letter/termination confirmation

4. Termination Confirmation: Clear statement confirming employment termination, including last working day and reference to prior notice if applicable

5. Service Duration: Statement confirming the total period of employment from start date to end date

6. Final Settlement: Reference to final settlement including salary, end of service benefits, and other entitlements

7. Company Property: Statement regarding return of company property and clearance requirements

8. Employment Certificate: Confirmation that a separate experience certificate will be provided

9. Closing: Professional closing with authorization details and signature block

Optional Sections

1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that survive termination

2. Visa Status: Include for expatriate employees requiring visa cancellation information

3. Medical Insurance: Include details about the continuation or termination of medical insurance coverage

4. Outstanding Loans: Include when there are outstanding company loans or advances to be settled

5. Resignation Acceptance: Include when the exit is initiated by employee resignation rather than company termination

6. Garden Leave: Include when the employee is placed on garden leave during the notice period

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, gratuity, leave encashment, and any other payments or deductions

2. Handover Checklist: List of company assets, documents, and responsibilities to be handed over before departure

3. Exit Clearance Form: Departmental clearance checklist requiring signatures from relevant department heads

4. Benefits Summary: Summary of benefits status including medical insurance, life insurance, and other benefits termination dates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Technology

Healthcare

Real Estate & Construction

Retail & Consumer Goods

Manufacturing & Industrial

Education

Professional Services

Hospitality & Tourism

Energy & Utilities

Transportation & Logistics

Media & Entertainment

Telecommunications

Government & Public Sector

Relevant Teams

Human Resources

Legal

Administration

Finance

Operations

Corporate Secretarial

Compliance

Management

Employee Relations

Relevant Roles

HR Manager

HR Director

HR Business Partner

HR Administrator

Legal Counsel

Company Secretary

Operations Manager

Department Head

Line Manager

Managing Director

CEO

CFO

Regional Manager

Country Manager

General Manager

Office Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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