Email About Not Getting The Job Generator for the USA

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Key Requirements PROMPT example:

Email About Not Getting The Job

"I need to draft an Email About Not Getting The Job for a senior software developer candidate who reached the final interview stage but didn't quite meet our technical requirements, though we'd like to keep them in mind for future positions opening in March 2025."

Document background
The Email About Not Getting The Job is a crucial document in the U.S. hiring process that serves to formally communicate a negative hiring decision to job candidates. This document is typically used after completing the interview process and making a final hiring decision, or after an initial application review that determines the candidate doesn't meet the basic qualifications. The email must comply with federal and state employment laws, including anti-discrimination provisions, while maintaining professional courtesy. It should include acknowledgment of the candidate's time and effort, a clear but tactful communication of the decision, and depending on circumstances, may include feedback or encouragement to apply for future positions. This document is particularly important as it often represents the final interaction between the organization and the candidate, potentially affecting the company's employer brand and future talent acquisition efforts.
Suggested Sections

1. Greeting: Professional and personalized salutation using the candidate's name

2. Appreciation: Thank the candidate for their time, interest in the company, and participation in the interview process

3. Decision Statement: Clear but tactful communication of the negative decision

4. Brief Explanation: A general, non-specific reason for the decision that doesn't invite legal challenges

5. Closing Statement: Professional conclusion that maintains goodwill

Optional Sections

1. Future Opportunities: Include when the candidate was strong but not the best fit for this specific role, encouraging them to apply for future positions

2. Constructive Feedback: Brief, constructive feedback when specifically requested by the candidate and approved by HR/Legal

3. Alternative Position Suggestion: Suggestion of another open position that might be more suitable, when applicable

4. Request to Keep Resume: Ask permission to keep their resume on file for future opportunities, if company policy allows

5. Company Network Invitation: Invitation to join company's talent network or follow social media, if such programs exist

Suggested Schedules

1. No schedules or appendices are typically included in a job rejection email: Job rejection emails should be concise and self-contained, without additional attachments or schedules

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Healthcare

Financial Services

Manufacturing

Retail

Education

Professional Services

Construction

Hospitality

Non-profit

Government

Media and Entertainment

Transportation and Logistics

Energy and Utilities

Real Estate

Relevant Teams

Human Resources

Recruiting

Talent Acquisition

People Operations

Personnel Management

Hiring Department

Legal

Corporate Communications

Relevant Roles

HR Manager

Recruiting Manager

Talent Acquisition Specialist

Human Resources Director

Hiring Manager

Department Manager

Vice President

C-Suite Executive

HR Coordinator

Recruiting Coordinator

HR Business Partner

Department Supervisor

Team Lead

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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