Document background
The Denial Letter For Job Offer is a crucial document in the U.S. hiring process, used when an organization needs to formally communicate a negative hiring decision to a job candidate. This document serves multiple purposes: it provides clear closure to the candidate, maintains professional relationships, and creates a record of the hiring decision for compliance purposes. The letter must be drafted in accordance with federal laws such as the Civil Rights Act, ADEA, and ADA, as well as applicable state employment laws. It should be used after completing the evaluation process and reaching a final hiring decision. The content typically includes acknowledgment of the candidate's application, a clear but tactful communication of the decision, and appropriate professional courtesies. Organizations should maintain copies of these letters as part of their hiring documentation for the period required by applicable laws.
