Director Fee Agreement Template for United States

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Key Requirements PROMPT example:

Director Fee Agreement

"I need a Director Fee Agreement for appointing a new independent director to our Series B startup's board, with quarterly payments of $25,000 and stock options equivalent to 0.5% of the company, starting March 1, 2025."

Document background
The Director Fee Agreement serves as a crucial governance document that formalizes the financial relationship between a company and its board members. This agreement is essential when appointing new directors or modifying existing compensation arrangements. It typically includes details about annual retainers, meeting fees, equity compensation, and expense reimbursement policies, while ensuring compliance with U.S. federal and state laws, SEC requirements, and tax regulations. The agreement helps establish clear expectations and protects both parties' interests.
Suggested Sections

1. Parties: Identifies the company and the director entering into the agreement

2. Background: Establishes the context of the appointment and the purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement

4. Appointment: Specifies the role and capacity of directorship

5. Fee Structure: Details the basic compensation, including amount and payment schedule

6. Term and Termination: Specifies duration and conditions for ending the agreement

7. Duties and Responsibilities: Outlines the director's obligations and commitments

8. Governing Law: Specifies the jurisdiction governing the agreement

Optional Sections

1. Equity Compensation: Details stock options or other equity-based compensation when offered as part of the compensation package

2. Committee Service Fees: Additional compensation for serving on board committees, including payment terms and conditions

3. Expense Reimbursement: Policy on reimbursing director expenses and procedures for claiming reimbursement

4. Indemnification: Protection against liability in role performance and terms of company's indemnification obligations

5. Confidentiality: Provisions for handling confidential information and post-service obligations

Suggested Schedules

1. Schedule A - Fee Schedule: Detailed breakdown of all compensation components including base fees, meeting fees, and additional compensation

2. Schedule B - Meeting Requirements: Specific attendance and participation requirements for board and committee meetings

3. Appendix 1 - Stock Option Terms: Details of any equity compensation arrangements including vesting schedules and exercise terms

4. Appendix 2 - Expense Policy: Company's policy on reimbursable expenses and submission procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Internal Revenue Code (IRC): Federal tax regulations governing the tax treatment of director compensation, including reporting requirements and tax implications of various compensation structures

Securities Exchange Act of 1934: Federal law requiring public companies to disclose director compensation and related party transactions in securities filings

Sarbanes-Oxley Act 2002: Federal legislation establishing standards for corporate governance, including director independence and compensation disclosure requirements

Dodd-Frank Wall Street Reform Act: Federal law containing provisions regarding executive and director compensation, including disclosure requirements and say-on-pay provisions

State Corporate Laws: State-specific legislation (such as Delaware General Corporation Law) governing corporate operations, director duties, and compensation matters in the state of incorporation

SEC Regulations: Federal securities regulations governing disclosure of director compensation, filing requirements, and stock-based compensation rules

Corporate Governance Requirements: Internal corporate documents including bylaws, board resolutions, and company policies that govern director compensation and duties

IRS Director Compensation Rules: Specific IRS guidelines on tax treatment of director fees, equity compensation, and 1099 reporting requirements

Independent Contractor Laws: Federal and state laws governing the classification of directors as independent contractors versus employees and related tax implications

Fiduciary Duty Laws: State laws defining directors' fiduciary duties, including duty of care, loyalty, and conflict of interest provisions

Stock Compensation Regulations: Securities laws and regulations governing equity-based compensation, including stock options, restricted stock, and registration requirements

Exchange Listing Requirements: Stock exchange rules (NYSE, NASDAQ) regarding director compensation disclosure and corporate governance requirements for listed companies

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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