Audit Confirmation Letter Template for United States

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Key Requirements PROMPT example:

Audit Confirmation Letter

"I need an Audit Confirmation Letter for my tech startup's first external audit, specifically focused on verifying accounts receivable balances with our SaaS customers, to be completed by March 2025."

Document background
The Audit Confirmation Letter is a crucial component of the external audit process in the United States, designed to obtain independent verification of financial information from third parties. This document is typically used when auditors need to confirm aspects of a client's financial statements, such as bank balances, accounts receivable, accounts payable, or other financial relationships. The letter must comply with various U.S. regulatory requirements, including AICPA standards, SEC regulations for public companies, and the Sarbanes-Oxley Act when applicable. It serves as formal evidence in the audit trail and helps ensure the accuracy and reliability of financial statements through independent verification.
Suggested Sections

1. Letter Header: Includes auditor's letterhead, date, and recipient's details

2. Client Authorization: Statement authorizing the third party to release information to the auditors

3. Purpose Statement: Clear explanation of why the confirmation is being requested and its role in the audit process

4. Client Information: Details of the audit client whose information is being confirmed

5. Information Request: Specific details or balances that need to be confirmed

6. Response Instructions: Clear directions on how to complete and return the confirmation

7. Confidentiality Statement: Statement regarding the confidential nature of the information

8. Signature Block: Space for authorized signatures from both the auditor and the client

Optional Sections

1. Deadline Information: Include when there are specific timing requirements for the audit completion

2. Alternative Contact Details: Used when there are multiple contact points for queries or responses

3. Prior Period Information: Include when comparative information from previous periods needs to be confirmed

4. Special Instructions: Used when there are unique circumstances or specific requirements for the confirmation

5. Legal Disclaimers: Additional legal language when required by jurisdiction or circumstances

Suggested Schedules

1. Balance Schedule: Detailed listing of accounts or balances to be confirmed

2. Transaction Schedule: List of specific transactions requiring confirmation

3. Supporting Documentation: Any relevant documents needed to facilitate the confirmation process

4. Return Form: Standardized form for the recipient to complete and return

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Banking

Insurance

Manufacturing

Retail

Healthcare

Technology

Energy

Real Estate

Professional Services

Telecommunications

Transportation

Construction

Hospitality

Education

Relevant Teams

Audit

Finance

Accounting

Treasury

Legal

Compliance

Internal Audit

Financial Reporting

Risk Management

Corporate Governance

Relevant Roles

External Auditor

Audit Partner

Audit Manager

Chief Financial Officer

Financial Controller

Accounts Receivable Manager

Accounts Payable Manager

Treasury Manager

Compliance Officer

Internal Audit Director

Financial Reporting Manager

Audit Committee Member

Board Director

Company Secretary

Legal Counsel

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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