Vendor Acknowledgement Form Template for Singapore

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Key Requirements PROMPT example:

Vendor Acknowledgement Form

"Need a Vendor Acknowledgement Form for our new IT service provider in Singapore that includes specific data protection clauses and cybersecurity requirements, to be implemented by March 2025."

Document background

The Vendor Acknowledgement Form is a critical document in Singapore's business environment, used to establish clear understanding between companies and their suppliers. This document is typically implemented when onboarding new vendors or updating terms with existing ones. It includes key information about compliance requirements, service standards, and regulatory obligations under Singapore law. The form helps organizations maintain proper documentation for audit purposes and ensures vendors understand their responsibilities regarding data protection, workplace safety, and other relevant regulations.

Suggested Sections

1. Vendor Details: Complete business information of the vendor including registration number, business address, and authorized representatives

2. Scope of Services/Products: Clear description of products or services being provided by the vendor

3. Compliance Declaration: Vendor's declaration of compliance with applicable laws and regulations including Contract Act, Companies Act, and PDPA

4. Terms Acknowledgement: Explicit acknowledgement of understanding and accepting the terms and conditions of engagement

5. Signature Block: Space for authorized signature, name, designation, and date of acknowledgement

Optional Sections

1. Insurance Requirements: Details of required insurance coverage and limits for high-risk services or products

2. Data Protection Obligations: Specific PDPA compliance requirements and data handling procedures when personal data is involved

3. Health and Safety Compliance: Workplace safety requirements and certifications for on-site services or manufacturing activities

4. Export Control Compliance: Requirements for international trade compliance and sanctions regulations when dealing with cross-border transactions

5. Intellectual Property Rights: Provisions relating to IP ownership and usage rights when dealing with proprietary information or creative works

Suggested Schedules

1. Schedule A - Service Level Requirements: Detailed performance metrics, standards, and service level agreements

2. Schedule B - Pricing Schedule: Detailed breakdown of costs, payment terms, and pricing structure

3. Appendix 1 - Required Certifications: List of mandatory certifications, compliance documents, and regulatory approvals

4. Appendix 2 - Contact Details: List of key contacts and escalation matrix for both parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Acknowledgment and Acceptance
Compliance with Laws
Confidentiality
Data Protection
Delivery Terms
Documentation Requirements
Health and Safety
Insurance Requirements
Intellectual Property
Quality Standards
Record Keeping
Regulatory Compliance
Representations and Warranties
Service Standards
Term and Termination
Third-Party Requirements
Training and Certification
Vendor Obligations
Workplace Safety

Relevant Industries

Manufacturing
Technology
Professional Services
Construction
Logistics

Relevant Teams

Procurement
Legal
Compliance
Finance
Operations

Relevant Roles

Procurement Manager
Compliance Officer
Legal Counsel
Supply Chain Manager
Risk Manager

How Genie AI reduced drafting time by 75% for a legal firm

Let's create your Vendor Acknowledgement Form

Authors

Alex Denne

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