Employer Requesting Reference Letter Template for Singapore

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Employer Requesting Reference Letter Template

Need an Employer Requesting Reference Letter Template for our Singapore-based tech company that focuses on positive performance feedback and technical skills, while ensuring compliance with PDPA requirements and including specific project achievements from the employee's three-year tenure.

Document background
The Employer Requesting Reference Letter Template is designed for use in Singapore's business environment where employment verification is a crucial part of the hiring process. This template ensures compliance with Singapore's legal framework, including the Employment Act and PDPA 2012, while providing a standardized approach to reference requests. It helps employers maintain consistency in their responses, protect themselves legally, and provide meaningful information to prospective employers. The template is particularly valuable when receiving formal requests for employment verification and needs to include factual information about employment dates, positions held, and basic performance information.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number if applicable

2. Addressee Details: To whom it may concern or specific recipient details

3. Employment Confirmation: Dates of employment and position(s) held

4. Job Responsibilities: Key duties and responsibilities during employment

5. Basic Performance Statement: General statement about work quality and reliability

6. Closing Statement: Contact information for further verification

Optional Sections

1. Reason for Leaving: Include only if requested and departure was amicable - use when specifically requested by employee

2. Salary Information: Last drawn salary and benefits - include only when explicitly authorized by employee

3. Specific Achievements: Notable projects or contributions - recommended for senior positions or when specifically relevant

Suggested Schedules

1. Employment Record: Detailed history of positions and promotions

2. Training Certificates: Copies of relevant professional certifications obtained during employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore. For reference letters, focuses on truthful representation of employment details, accurate representation of employment duration and position.

Personal Data Protection Act (PDPA) 2012: Governs the collection, use, and disclosure of personal data. Relevant for reference letters in terms of protection of employee's personal information, consent requirements, and limitations on what personal information can be disclosed.

Defamation Act (Chapter 75): Legal framework protecting against false statements that harm reputation. In reference letters, ensures avoiding potentially defamatory statements and maintaining factual accuracy.

Common Law Principles: Established legal principles including duty of care in providing references, obligation to provide accurate information, and protection against negligent misstatement.

Tripartite Guidelines on Fair Employment Practices: Guidelines established by MOM, NTUC and SNEF ensuring non-discriminatory practices and fair, objective assessment in employment matters including references.

Ministry of Manpower (MOM) Guidelines: Regulatory guidelines ensuring compliance with employment documentation requirements and adherence to fair employment practices in Singapore.

Employment Contract Terms: Specific contractual obligations regarding references as outlined in the original employment agreement between employer and employee.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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