Voluntary Retirement Letter Template for New Zealand

The Voluntary Retirement Letter is a crucial document in New Zealand employment relationships, used when an employee decides to conclude their employment through retirement. This document is essential in establishing the voluntary nature of the retirement decision, which is particularly important given that New Zealand law prohibits forced retirement. The letter should be drafted in accordance with New Zealand employment legislation, particularly the Human Rights Act 1993 and the Employment Relations Act 2000. It serves multiple purposes: formally notifying the employer of the retirement decision, documenting the intended retirement date, outlining any handover arrangements, and addressing entitlements and benefits. The Voluntary Retirement Letter also helps ensure compliance with legal requirements regarding notice periods and final entitlements while maintaining a professional record of the employment conclusion.

1. Date and Address Block: Current date and full contact details of both the employee and employer

2. Subject Line: Clear indication that this is a voluntary retirement letter

3. Formal Opening: Professional greeting to the appropriate manager/HR representative

4. Statement of Retirement: Clear statement of intention to retire, including the specific retirement date

5. Notice Period: Confirmation of the notice period being provided

6. Handover Plans: Brief outline of how current responsibilities will be handed over

7. Expression of Gratitude: Acknowledgment of time with the company and appreciation

8. Closing: Professional closing statement with space for signature

9. Contact Information: Future contact details for correspondence regarding retirement matters