Regret Letter For Quotation Template for New Zealand

The Regret Letter For Quotation is an essential business communication tool used in New Zealand's commercial environment when an organization needs to formally decline a supplier's quotation for goods or services. This document type is crucial for maintaining professional relationships and ensuring clear communication in procurement processes. It should be used whenever a formal quotation has been received and reviewed but not selected, requiring a professional response. The letter must comply with New Zealand's Contract and Commercial Law Act 2017 and Fair Trading Act 1986, ensuring transparent and fair business practices. While declining the current opportunity, the document often maintains the possibility of future business relationships and may include brief, non-detailed reasoning for the decision if appropriate.

1. Letter Header: Company letterhead, date, reference number, and recipient's complete contact details

2. Subject Line: Clear reference to the specific quotation being addressed, including any reference numbers and dates

3. Acknowledgment: Thank the supplier for their time and effort in preparing and submitting the quotation

4. Decision Communication: Clear but polite statement that the quotation was not successful

5. Professional Closure: Standard closing remarks, signature block with full contact details of the sender