Employment Denial Letter Template for New Zealand

The Employment Denial Letter is a crucial document in New Zealand's recruitment process, used when an organization needs to formally communicate a negative hiring decision to a job applicant. This document must be carefully crafted to comply with New Zealand employment legislation, including the Human Rights Act 1993, Privacy Act 2020, and Employment Relations Act 2000. The letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the organization from potential legal issues, and documents the recruitment decision. It should be written in a way that is clear, professional, and considerate while avoiding any potentially discriminatory language or unnecessary negative feedback that could expose the organization to legal risk.

1. Recipient Details: Full name and contact information of the candidate

2. Reference Line: Job title and reference number (if applicable) that the candidate applied for

3. Acknowledgment: Thank the candidate for their interest and time invested in the application process

4. Decision Communication: Clear but diplomatic statement that the application was unsuccessful

5. Brief Explanation: General, non-specific reason for the decision (e.g., other candidates better matched the requirements)

6. Positive Notes: Recognition of the candidate's qualifications or positive aspects of their application

7. Closing: Professional conclusion with good wishes for future endeavors

8. Signature Block: Name, title, and contact information of the sender