Employment Offer Letter Template for New Zealand

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Key Requirements PROMPT example:

Employment Offer Letter

"I need an Employment Offer Letter for a Senior Software Developer position in Auckland, including stock options and relocation assistance from Australia, with an expected start date of March 1, 2025."

Document background
The Employment Offer Letter is a crucial document used in New Zealand to initiate formal employment relationships. It serves as the preliminary step before the full employment agreement, presenting key terms and conditions to prospective employees in a clear, accessible format. This document must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000, and includes essential information about the role, compensation, benefits, and conditions of employment. The Employment Offer Letter is typically used when an organization wishes to formally extend a job offer following successful recruitment, and it forms the basis for employment negotiations and acceptance. It should be drafted to align with both legal requirements and the organization's HR policies while maintaining a welcoming and professional tone.
Suggested Sections

1. Letterhead and Date: Company letterhead with full legal name, address, and current date

2. Recipient Details: Full name and address of the prospective employee

3. Salutation: Personal greeting to the candidate

4. Opening Statement: Formal job offer statement including position title and start date

5. Role Description: Job title, department, reporting relationship, and key responsibilities

6. Employment Terms: Employment type (permanent/fixed-term), hours of work, work location

7. Compensation: Base salary, payment frequency, and method of payment

8. Benefits: Standard benefits package including leave entitlements, KiwiSaver, and insurance if applicable

9. Conditions: Any conditions that must be met before employment begins (e.g., background checks, visa requirements)

10. Next Steps: Instructions for accepting the offer and deadline for response

11. Closing: Positive closing statement, signature block for employer representative

Optional Sections

1. Probationary Period: Details of trial period or probationary period - only for small employers or where specifically negotiated

2. Bonus Structure: If applicable, details of any performance-based bonuses or commission structures

3. Relocation Assistance: Include when offering relocation support to candidates moving from another city or country

4. Flexible Working Arrangements: When offering specific flexible or remote working arrangements

5. Share Options: Details of any share option or equity schemes offered

6. Additional Benefits: Any non-standard benefits such as car allowance, phone allowance, or additional insurance coverage

Suggested Schedules

1. Full Employment Agreement: The detailed employment agreement that accompanies the offer letter

2. Position Description: Detailed job description including responsibilities, requirements, and performance expectations

3. Benefits Summary: Detailed outline of all company benefits and eligibility criteria

4. Company Policies: Key company policies that form part of the employment relationship

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Professional Services

Education

Construction

Hospitality

Non-Profit

Government

Media and Entertainment

Agriculture

Mining and Resources

Transport and Logistics

Relevant Teams

Human Resources

Legal

Finance

Operations

Sales

Marketing

Information Technology

Research and Development

Customer Service

Administration

Production

Quality Assurance

Procurement

Business Development

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Senior Executive

Professional Staff

Administrative Assistant

Technical Specialist

Sales Representative

Customer Service Representative

Project Manager

Research Analyst

Operations Manager

Graduate Trainee

Supervisor

Consultant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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