Discussion Minutes Of Meeting Template for New Zealand

1. Welcome and Opening: Used for formal meetings or when cultural protocols are observed, such as karakia or mihi

2. Declarations of Interest: Required when participants need to declare conflicts of interest

3. Committee Reports: Used when sub-committees present reports to the main meeting

4. Financial Update: Include when financial matters are discussed or regular financial reporting is required

5. Risk Register Review: When risk management is a regular agenda item

6. In-Committee Items: For confidential discussions that need to be recorded separately

1. Attendance Register: Detailed sign-in sheet with signatures of all attendees

2. Supporting Documents: Any documents, reports, or presentations discussed during the meeting

3. Action Items Register: Detailed tracking sheet of all action items, their status, and responsible parties

4. Voting Records: If formal votes were taken, detailed record of voting outcomes

5. Pre-circulated Reports: Copies of any reports that were distributed before the meeting