Decision Minutes Template for New Zealand

1. Discussion Summary: Brief summary of key discussion points leading to decisions - used when context is important for future reference

2. Voting Results: Detailed breakdown of votes - required when there's split decision or when specifically requested

3. Actions Arising: List of actions agreed upon with assigned responsibilities and deadlines - used for operational decisions requiring follow-up

4. In-Committee Session: Confidential portions of the meeting recorded separately - used when sensitive matters are discussed

5. Digital Meeting Confirmations: Technical details of virtual meeting platform and confirmation of participant authentication - required for virtual meetings

1. Financial Reports: Copies of financial statements or reports discussed and approved during the meeting

2. Supporting Documents: Key documents referenced during decision-making process

3. Written Resolutions: Copies of any written resolutions passed outside the meeting but noted in minutes

4. Attendance Records: For virtual meetings, system-generated attendance logs or screenshots

5. Presentation Materials: Copies of any presentations or reports presented during the meeting