Automated Performance Evaluation System Template for New Zealand

This document is essential for organizations implementing an Automated Performance Evaluation System in New Zealand. It should be used when establishing a new automated performance evaluation framework or updating existing evaluation systems to include automated components. The agreement covers crucial aspects including system specifications, data protection measures, employee rights, and compliance with New Zealand's privacy and employment laws. It addresses key considerations such as algorithmic fairness, data security, and employee consultation requirements under NZ law. The document is particularly relevant in the context of digital transformation initiatives where organizations seek to streamline and standardize their performance evaluation processes while maintaining legal compliance and employee trust.

1. Parties: Identification of the contracting parties - typically the employer/organization and the system provider

2. Background: Context of the agreement, purpose of implementing the automated evaluation system, and general objectives

3. Definitions: Key terms used throughout the agreement, including technical terminology related to the automated system

4. System Implementation: Details of how the automated performance evaluation system will be implemented, including timelines and phases

5. Data Collection and Processing: Specifications for what employee data will be collected, how it will be processed, and compliance with privacy laws

6. System Access and Security: Requirements for system access, security measures, and data protection protocols

7. Performance Metrics: Definition of performance indicators, evaluation criteria, and measurement methodologies

8. Employee Rights and Notifications: Employee rights regarding their data, access to evaluations, and appeal processes

9. System Maintenance and Updates: Responsibilities for maintaining the system, updating algorithms, and implementing improvements

10. Confidentiality: Obligations regarding the confidentiality of system data and employee information

11. Term and Termination: Duration of the agreement and conditions for termination

12. General Provisions: Standard legal provisions including governing law, dispute resolution, and force majeure