Work From Home Agreement Template for Netherlands

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Key Requirements PROMPT example:

Work From Home Agreement

"I need a Work From Home Agreement under Dutch law for our tech company's software developers who will be working remotely full-time starting January 2025, with special attention to data security requirements and equipment provisions."

Document background
This Work From Home Agreement template is designed for use in the Netherlands, incorporating requirements from recent Dutch legislation including the Work Where You Want Act (Wet werken waar je wilt) and related employment laws. It should be used when establishing or formalizing remote working arrangements between employers and employees, whether for full-time remote work or hybrid arrangements. The document covers essential aspects such as workplace safety, equipment provision, data security, working hours, and expense policies, while ensuring compliance with Dutch labor laws and GDPR requirements. It's particularly relevant in the modern workplace environment where remote working has become increasingly standard practice, and helps organizations maintain clear documentation of remote working arrangements while meeting their legal obligations under Dutch law.
Suggested Sections

1. Parties: Identification of the employer and employee entering into the agreement

2. Background: Context of the agreement, including any relevant existing employment relationship

3. Definitions: Key terms used throughout the agreement including 'Remote Work', 'Workplace', 'Working Hours', etc.

4. Scope of Agreement: Specification of how this agreement relates to existing employment contract and which terms it modifies

5. Remote Working Location: Specification of the approved remote working location(s) and any requirements for changes

6. Working Hours and Availability: Defined working hours, core hours of availability, and break requirements in line with Dutch Working Hours Act

7. Equipment and Resources: Provisions regarding company-provided equipment, internet connection, and other necessary resources

8. Health and Safety: Requirements for workspace setup, ergonomics, and safety measures in compliance with Working Conditions Act

9. Data Protection and Security: Measures for ensuring GDPR compliance and protecting company information when working remotely

10. Expenses and Reimbursement: Policy on compensation for home office expenses and utility costs

11. Communication and Reporting: Requirements for maintaining communication, attending meetings, and reporting work progress

12. Duration and Review: Term of the agreement and provisions for periodic review and modification

13. Termination: Conditions under which the work from home arrangement can be modified or terminated

14. Governing Law: Specification that the agreement is governed by Dutch law

Optional Sections

1. Hybrid Working Arrangements: Details of split time between office and remote work, used when the arrangement is not fully remote

2. International Remote Work: Additional provisions for employees working from abroad, including tax implications and local law compliance

3. Performance Monitoring: Specific arrangements for monitoring work output and productivity, if applicable

4. Training and Support: Provisions for remote work-specific training and technical support, if offered

5. Emergency Procedures: Specific protocols for handling emergencies while working remotely, if required by nature of work

6. Child Care Provisions: Specific arrangements regarding working hours flexibility due to childcare responsibilities

7. Insurance Coverage: Additional insurance requirements or coverage for home office, if applicable

Suggested Schedules

1. Schedule 1: Workspace Requirements: Detailed specifications for home office setup, including ergonomic requirements

2. Schedule 2: Equipment Inventory: List of company-provided equipment and their specifications

3. Schedule 3: IT Security Protocol: Detailed IT security requirements and procedures for remote working

4. Schedule 4: Expense Policy: Detailed policy on reimbursable expenses and claim procedures

5. Schedule 5: Remote Working Guidelines: Comprehensive guidelines for effective remote working practices

6. Appendix A: Health and Safety Checklist: Checklist for assessing home workplace compliance with health and safety requirements

7. Appendix B: Data Protection Protocol: Detailed procedures for ensuring data protection while working remotely

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Technology

Financial Services

Professional Services

Consulting

Media and Entertainment

Education

Healthcare (Administrative)

Insurance

Telecommunications

Legal Services

Marketing and Advertising

Research and Development

Customer Service

Real Estate

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Finance

Marketing

Information Technology

Customer Support

Sales

Operations

Research and Development

Product Development

Quality Assurance

Administration

Communications

Strategy

Digital

Relevant Roles

Software Developer

Account Manager

Financial Analyst

Marketing Specialist

Project Manager

Customer Service Representative

Business Analyst

Content Writer

Data Analyst

HR Specialist

Legal Counsel

Research Analyst

Sales Representative

Administrative Assistant

Consultant

Product Manager

Digital Designer

Operations Manager

Quality Assurance Specialist

Technical Support Specialist

Industries
Work Where You Want Act (Wet werken waar je wilt) 2023: Recent Dutch legislation that gives employees the right to request remote working arrangements, requiring employers to consider such requests and only refuse them based on substantial business reasons
Working Conditions Act (Arbeidsomstandighedenwet): Regulates workplace health and safety requirements, including ergonomic requirements for home workspaces and employer responsibilities for ensuring proper working conditions
Working Hours Act (Arbeidstijdenwet): Governs maximum working hours, rest periods, and break requirements which must be observed even in remote working situations
GDPR (AVG - Algemene verordening gegevensbescherming): European data protection regulation that impacts how employee data is handled and secured in remote working arrangements
Dutch Civil Code (Burgerlijk Wetboek) - Employment Law: Contains fundamental employment rights and obligations, including those related to employment contracts and working conditions
Flexible Working Hours Act (Wet flexibel werken): Provides employees the right to request changes in working hours, working times, and work location
Health and Safety Regulations (Arbowetgeving): Specific regulations regarding workplace equipment, ergonomics, and health and safety requirements that apply to home workspaces
Works Councils Act (Wet op de ondernemingsraden): Relevant for companies implementing work-from-home policies as works councils have right of consent on working condition changes
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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