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Work From Home Agreement

Work From Home Agreement Template for Hong Kong

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Key Requirements PROMPT example:

Work From Home Agreement

"I need a Work From Home Agreement for a senior software developer in Hong Kong who will be working fully remotely from January 2025, with specific provisions for handling confidential client data and requirements for maintaining a secure home office setup with company-provided equipment."

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Document background
This Work From Home Agreement template is designed for use in Hong Kong employment relationships where employees will be working remotely either full-time or part-time. The document is particularly relevant in the post-pandemic business environment where remote work has become a standard practice. It incorporates requirements from Hong Kong's Employment Ordinance, Occupational Safety and Health Ordinance, and Personal Data (Privacy) Ordinance, ensuring comprehensive coverage of legal obligations while establishing clear operational guidelines. The agreement is suitable for both new employment relationships and amendments to existing employment contracts, providing detailed provisions for equipment use, data security, work hours, and performance expectations in a remote working context.
Suggested Sections

1. Parties: Identification of the employer and employee entering into the agreement

2. Background: Context of the agreement, including any existing employment relationship

3. Definitions: Key terms used throughout the agreement

4. Work Location and Hours: Specification of home office location and working hours, including core hours if applicable

5. Equipment and Resources: Details of company-provided equipment and resources for remote work

6. Health and Safety: Requirements for maintaining a safe home working environment

7. Data Protection and Confidentiality: Measures for protecting company data and maintaining confidentiality while working remotely

8. Communication and Availability: Expected communication protocols and availability requirements

9. Performance Monitoring: Methods and frequency of performance monitoring and reporting

10. Expenses and Reimbursement: Policy on work-related expenses and reimbursement process

11. Termination of Remote Work: Conditions under which the remote work arrangement can be modified or terminated

12. Governing Law: Specification of Hong Kong law as the governing law

Optional Sections

1. Hybrid Work Arrangements: Details of split working arrangements between home and office, used when the agreement allows for both remote and office-based work

2. International Remote Work: Additional provisions for employees working from overseas locations, including tax and immigration considerations

3. Dependent Care: Provisions regarding balancing remote work with dependent care responsibilities, if applicable

4. Training and Support: Specific provisions for remote work training and technical support, particularly relevant for organizations new to remote work

5. Insurance Coverage: Additional insurance requirements or coverage details for home office setup, used when standard company insurance needs expansion

Suggested Schedules

1. Schedule 1 - Home Office Requirements: Detailed specifications for home office setup, including ergonomic and safety requirements

2. Schedule 2 - IT Security Protocol: Detailed IT security requirements and procedures for remote work

3. Schedule 3 - Equipment Inventory: List of company-provided equipment and their conditions

4. Schedule 4 - Expense Policy: Detailed policy on reimbursable expenses and claim procedures

5. Appendix A - Remote Work Policy: Company's general remote work policies and guidelines

6. Appendix B - Emergency Protocols: Procedures for handling technical, security, or other emergencies while working remotely

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Professional Services

Media and Communications

Education

Healthcare (Administrative)

Insurance

Consulting

Real Estate

E-commerce

Manufacturing (Office Functions)

Telecommunications

Relevant Teams

Human Resources

Legal

Information Technology

Operations

Finance

Marketing

Sales

Customer Service

Research and Development

Administration

Compliance

Digital

Corporate Communications

Relevant Roles

Software Developer

Account Manager

Financial Analyst

Marketing Executive

Customer Service Representative

HR Manager

Business Analyst

Content Writer

Graphic Designer

Project Manager

Research Analyst

Administrative Assistant

Sales Representative

Data Analyst

Legal Counsel

Operations Manager

Industries
Employment Ordinance (Cap. 57): The main employment legislation in Hong Kong that governs employment relationships, including contract terms, wages, benefits, and termination provisions
Occupational Safety and Health Ordinance (Cap. 509): Covers workplace safety and health requirements, which extends to home office setups and ergonomic considerations for remote workers
Personal Data (Privacy) Ordinance (Cap. 486): Regulates the collection, use, and handling of personal data, particularly relevant for remote work involving digital information transfer and storage
Employees' Compensation Ordinance (Cap. 282): Covers work-related injuries and accidents, including those that may occur in a home office environment
Electronic Transactions Ordinance (Cap. 553): Governs electronic signatures and records, relevant for remote work arrangements and digital document execution
Minimum Wage Ordinance (Cap. 608): Ensures minimum wage requirements are met, regardless of work location
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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