Resignation Certificate From Employer Template for Malaysia

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Key Requirements PROMPT example:

Resignation Certificate From Employer

"I need a standard Resignation Certificate From Employer for my manufacturing company in Penang, Malaysia, confirming the resignation of a production supervisor who has served their notice period and will complete their employment on March 15, 2025."

Document background
The Resignation Certificate From Employer is a critical document in Malaysian employment practice that serves multiple purposes in the employment termination process. It is typically issued upon the successful completion of an employee's resignation process, including serving the notice period and obtaining necessary clearances. This certificate is essential in Malaysian corporate practice as it provides official documentation of the employment termination for both parties' records and can be required for future employment verification. The document complies with Malaysian employment law requirements, particularly the Employment Act 1955 and related regulations, and includes key information such as employment duration, position held, and confirmation of proper exit procedures. It serves as protection for both employer and employee, documenting the amicable nature of the separation and confirming that all obligations on both sides have been fulfilled.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact details and date of issuance

2. Employee Details: Full name, employee ID, position/designation, and department of the resigning employee

3. Employment Period: Confirmation of employment duration, including start date and last working day

4. Resignation Acknowledgment: Formal acknowledgment of the voluntary resignation and acceptance by the employer

5. Notice Period Compliance: Confirmation that required notice period was served or handled as per company policy

6. Clearance Statement: Confirmation that all company properties have been returned and clearances obtained

7. Conduct Statement: Statement about the employee's conduct and performance during employment

8. Authorization: Signature block with name and designation of the authorized signatory

Optional Sections

1. Project Handover Status: For employees in project-based roles, confirmation of proper handover of ongoing projects

2. Non-Compete Reminder: For senior positions or roles with access to sensitive information, reminder of existing non-compete obligations

3. Outstanding Benefits: Details of any pending benefits, bonuses, or reimbursements to be processed

4. Reference Statement: Optional statement about willingness to provide references, if company policy allows

5. Rehire Eligibility: Statement about eligibility for future re-employment, if company policy includes this

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, unused leave, and other entitlements

2. Clearance Checklist: Itemized list of departmental clearances obtained (IT, Finance, HR, etc.)

3. Company Property Return List: Detailed list of company properties returned by the employee

4. Confidentiality Obligations: List of specific confidentiality obligations that continue post-employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Manufacturing

Technology

Retail

Healthcare

Education

Construction

Professional Services

Telecommunications

Public Sector

Energy

Hospitality

Logistics

Media and Entertainment

Real Estate

Relevant Teams

Human Resources

Administration

Legal

Finance

Operations

Management

Compliance

Corporate Secretarial

Industrial Relations

Relevant Roles

Human Resources Manager

HR Director

HR Executive

Department Manager

Line Manager

Managing Director

CEO

HR Administrator

Personnel Officer

Administrative Manager

Company Secretary

HR Business Partner

Operations Manager

General Manager

Regional Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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