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Certificate Of Service Employment

Certificate Of Service Employment Template for Malaysia

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Key Requirements PROMPT example:

Certificate Of Service Employment

"I need to generate a Certificate of Service Employment for our Senior Marketing Manager who is resigning on March 15, 2025, after 8 years of service, including details of their key achievements and final salary package."

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Document background
The Certificate Of Service Employment is a crucial document in the Malaysian employment landscape, required under the Employment Act 1955 and associated regulations. It serves as an official record of employment and is typically issued when an employee leaves an organization, whether through resignation, retirement, or other circumstances. The certificate provides verification of employment history, including duration of service, positions held, and professional conduct. It is commonly requested for job applications, visa processing, loan applications, or other official purposes where proof of employment history is required. The document must comply with Malaysian employment law requirements and typically includes company letterhead, authorized signatures, and official stamps for authenticity.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead containing company details and the date of issuance

2. Employee Information: Full name, identification number, and last position held by the employee

3. Employment Period: Start date and end date of employment, including any position changes during service

4. Job Responsibilities: Brief description of main duties and responsibilities in the last position held

5. Reason for Cessation: Standard statement of employment termination reason (e.g., resignation, retirement)

6. Conduct Statement: Statement regarding the employee's conduct and performance during employment

7. Authentication: Authorized signatory details, company stamp, and contact information for verification

Optional Sections

1. Salary Information: Last drawn salary and benefits, included when requested by employee or required by prospective employer

2. Special Achievements: Notable contributions or achievements during employment, included for high-performing employees

3. Training Completed: List of significant training programs or certifications obtained during employment

4. Reason for Reference: Purpose for which the certificate is issued, included when certificate is for specific purpose

5. Leave Records: Summary of leave history and balance, included when relevant for benefits transfer

Suggested Schedules

1. Employment History Summary: Detailed chronological list of positions held and departments worked in

2. Training Certificates: Copies of relevant training certificates or qualifications obtained during employment

3. Performance Records: Summary of performance evaluations or achievements, if positive and relevant

4. Project Involvement: List of major projects participated in, if relevant to future employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Financial Services

Technology

Healthcare

Education

Retail

Construction

Hospitality

Professional Services

Public Sector

Telecommunications

Energy

Transportation

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Administration

Compliance

Corporate Secretariat

Personnel Management

Operations

Relevant Roles

Human Resources Manager

HR Director

HR Executive

Department Manager

Chief Executive Officer

Company Secretary

Administrative Officer

HR Operations Manager

Compliance Officer

Legal Counsel

Personnel Manager

HR Administrator

Office Manager

Industries
Employment Act 1955: The primary legislation governing employment relationships in Peninsular Malaysia, which includes requirements for maintaining employment records and providing service letters
Industrial Relations Act 1967: Regulates the relationship between employers and employees, including matters related to employment verification and documentation
Personal Data Protection Act 2010: Governs the collection, use, and disclosure of personal data, relevant for handling employee information in the certificate
Minimum Retirement Age Act 2012: Relevant for documenting service duration and retirement-related information in the certificate
Employees Provident Fund Act 1991: Important for verifying and documenting statutory contributions during the employment period
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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