Exit Letter From Employee To Employer Template for Malaysia

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Key Requirements PROMPT example:

Exit Letter From Employee To Employer

"I need an Exit Letter From Employee To Employer for my resignation from a software development position, giving one month's notice starting January 15, 2025, while ensuring compliance with Malaysian employment law and maintaining professional relationships."

Document background
An Exit Letter From Employee To Employer is a crucial document in Malaysian employment relationships, serving as the formal instrument through which an employee initiates the termination of their employment contract. This document must comply with Malaysian employment law, particularly the Employment Act 1955, which stipulates specific requirements for notice periods and termination procedures. The letter typically includes the resignation declaration, effective date, notice period compliance, handover arrangements, and professional courtesies. It's essential in maintaining clear documentation of employment termination while ensuring legal compliance and preserving professional relationships. The document should be drafted considering any specific industry regulations, company policies, and contractual obligations that may affect the resignation process.
Suggested Sections

1. Date and Address Block: Current date and formal business letter format with employer's name and address

2. Subject Line: Clear indication that this is a resignation letter

3. Formal Declaration of Resignation: Clear statement of intention to resign and last working day

4. Notice Period Statement: Confirmation of notice period as per employment contract

5. Gratitude and Professional Courtesy: Expression of appreciation for opportunities during employment

6. Handover Commitment: Statement of commitment to ensure smooth transition of duties

7. Contact Information: Future contact details for any necessary communication

8. Formal Closing: Professional closing with full name and employee details

Optional Sections

1. Reason for Resignation: Brief explanation of resignation reason, included when appropriate or required by company policy

2. Special Projects Status: Overview of ongoing projects status, included when handling critical or complex work

3. Benefits and Entitlements Request: Request for processing of final payments and benefits, included when specific entitlements need to be addressed

4. Exit Interview Request: Request for an exit interview, included when company policy requires or employee wishes to provide feedback

5. Non-Compete Acknowledgment: Reference to existing non-compete obligations, included when such agreements exist

6. Reference Request: Request for a letter of recommendation, included when seeking future employment references

Suggested Schedules

1. Handover Document List: List of documents, files, and resources to be handed over

2. Pending Tasks Summary: Summary of ongoing projects and their current status

3. Company Property Checklist: List of company assets to be returned before last working day

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Finance

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Telecommunications

Energy

Hospitality

Government and Public Sector

Media and Entertainment

Logistics and Transportation

Consumer Goods

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Research and Development

Customer Service

Administration

Production

Quality Assurance

Business Development

Strategy

Corporate Communications

Relevant Roles

Chief Executive Officer

Managing Director

Department Manager

Senior Executive

Software Engineer

Financial Analyst

Human Resources Officer

Marketing Specialist

Operations Manager

Sales Representative

Administrative Assistant

Project Manager

Research Analyst

Customer Service Representative

Technical Specialist

Business Development Manager

Legal Counsel

Account Manager

Production Supervisor

Quality Assurance Engineer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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